Office Assistant, Blanchardstown

Contract: Full-time, Permanent

Location: Blanchardstown, Dublin 15

Salary : €30,000 - €33,000

Start date: ASAP

We are looking for an Office Assistantwho will handle day-to-day administrative tasks while also taking charge of our training requirements and social media channels. The ideal candidate will be a proactive, detail-oriented individual with excellent communication skills and a passion for social media and digital marketing.

Assist with general administrative tasks, including answering phones, managing emails, and greeting visitors etc.

Assist in the preparation of reports, presentations, and or other documents as needed.

Plan, schedule, and coordinate training sessions, workshops, and seminars.

Book and set up training venues, as needed, ensuring all necessary equipment is available and functional.

Maintain training records, including attendance, assessment results, and feedback

. Management of our Learning Management System (LMS)

Paper and electronic file management and archiving

Ensuring GDPR compliance across all centres.

Preparation & distribution of monthly colleague newsletter.

Preparation & distribution of colleague communications

. Renewing memberships & subscriptions as required

. Coordinating events and meetings as required

. EA Duties on behalf of the CEO as required including diary management and travel arrangements

. Other ad-hoc duties as required. Social Media Management

Develop, implement, and manage our social media strategy across platforms such as Facebook, LinkedIn, Instagram, and others

Create engaging content, including text, images, and videos, to promote our brand and services

Monitor and analyse social media performance using analytics tools to track KPIs and adjust strategies as needed.

Engage with our online community by responding to comments, messages, and mentions in a timely manner.

Stay up-to-date with the latest social media trends, tools, and best practices.

Collaborate with the marketing team to align social media efforts with broader marketing campaigns and objectives

. Ensure content on company website is up to date. Other duties

Qualifications & Requirements

Proven experience as an Office Administrator or in a similar administrative role

. Strong understanding of social media platforms and best practices

. Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with social media management tools (e.g., Hootsuite, Buffer) and analytics platforms

. Familiarity with Canva

Exceptional organisational and multitasking abilities

. Creative mindset with a keen eye for detail

. Accuracy & attention to detail is essentia

l Strong organisational, interpersonal, problem-solving, and decision-making skills

. High level of attention to detail and excellent follow-up skills.

Fluent English speaker and permission to work full time in Ireland.

What we can offer you:

Competitive salary and benefits package

Pension after 6 months

Hybrid working can be considered following successful completion of the probationary period

. Opportunities for professional growth and development.

A collaborative and supportive work environment.

*This job description may be reviewed, updated and/or amended from time to time in line with the requirement of the business and as required by the Operations Manager.