Finance Executive - Unlimited Growth Potential

Position Summary

Finance Executive to carry out the Finance – Record to Report (RtR) tasks to ensure: 

• That the operations would produce timely, accurate and quality work on the accounting area of Reporting, Treasury, Asset Management (AM) & Taxation
• The scope of work & processes is in accordance with accounting principles, comply with all relevant regulations, laws, and standards
• RtR processes are aligned with Vinda Group processes with minimum acceptable local exceptions

You will play an important role to:

1) Records to Report (RtR)

• General Accounting
  • Chart of Accounts (COA) maintenance - assist managers to ensure that the COA is always up to date with posting requirement.
  • GL clearing - perform GL clearing in a timely and accurate manner.
  • GL posting - prepare and perform Journal Voucher (JV) in a timely and accurate manner.
• Inter-Company Transactions
  • Inter-Company confirmation - Act as the Inter-co Coordinator and ensure amount owing to/by counter parties are always balanced by month end (ME).
  • Inter-Company posting - calculate and perform Inter-co unrealized profit (BOC) posting in a timely and accurate manner during ME.
  • Section Invoicing - assist in preparing and perform Admin costs allocation to profit centers in a timely and accurate manner during ME.
• Period End Closing
  • Prepayments - execute prepayments posting and ensure items have been properly charge out to the P&L for the month.
  • Sub Ledger reconciliation - check to ensure total sum in sub ledgers (Fixed Assets, AR & AP) is tally with GL balances by ME.   
  • Month End (ME) closing activities - execute the ME closing steps in accordance with the ME Closing Schedule.
  • Balance Sheet (BS) schedule - prepare BS Schedule on a timely manner and follow up with outstanding items to ensure data is up to date.       
• Reporting
  • Group reporting - perform monthly/quarterly/yearly reporting and uploaded into Group reporting system on a timely and accurate manner (Including Subsidiaries data).
  • Local Statutory reporting - perform country annual statutory reporting in a timely and accurate manner for Audit.
  • Queries on reporting - address to queries raised by Controlling/Regional/Global and replied on a timely manner
  • Local Government & Trade reporting - prepare the reports requested by the authorities and submit in timely and accurate manner.   

2) Treasury

• Cashflow Management
  • Prepare the daily cashflow transfer to ensure adequate funds to meet the operation’s requirements.
  • Prepare the monthly cashflow analysis for cashflow forecast purpose.
• Banking & Administration
  • Liaison with bank to ensure funds transfer and banking facilities are in placed as planned.
  • Prepare & execute hedging document to manage forex risk.
  • Perform daily bank reconciliation process to ensure items are cleared timely.
  • Prepare monthly Bank reconciliation statement.
• Month End/Reporting
  • Perform monthly accrual/prepayment for finance interest.
  • Prepare necessary data/documents for forwards contract commitment, monthly/quarterly/yearly treasury reporting packages.

3) Asset Management

• Master Data
  • Master Data maintenance - ensure the Fixed Assets register (FAR) is maintained in timely and accurately manner for asset capitalization, disposal, write off, transfer & impairment transactions.
  • Master Data clean up - assist in FAR reviewing exercise to ensure all recorded assets are up to date and old/obsolete items been deleted.  
• Asset Handling
  • Proper documentation - check and ensure all asset transactions (capitalization, disposal, write off, transfer & impairment) are properly authorized and supported with the relevant documents before posting.
  • Single Asset capitalization - create asset items/numbers in accordance with the standard asset classes on a timely manner.
  • Project completion - create assets items /numbers and transfer of relevant costs from Asset Under Construction (AUC) based on Project Number (IO) timely.
  • Asset Under Construction (AUC) - Ensure all costs related to a completed capital project are properly capitalized (Fixed Assets) or expensed off (P&L).   
  • Asset’s disposal/write off - perform calculation of gain/loss on disposal and posting into system.
  • Asset transfer - perform posting of asset transfer in a timely and accurate manner (posting via Journal Voucher).
  • Asset impairment - perform posting of impairment value in a timely and accurate manner (posting via Journal Voucher). 
  • Asset tagging - perform asset tagging to new asset purchase.
  • Asset sighting - assist in coordinating for a routine physical asset sighting exercise at least on yearly basis.   
• Period End
  • Depreciation - execute monthly depreciation of fixed assets in a timely manner.
  • Reconciliation - Perform reconciliation of sub ledger (FAR) and amount captured in General Ledger/Trail Balance.
  • Asset Impairment Exercise - assist in coordinating the asset impairment exercise has been conducted yearly by the relevant parties. 
• Reporting
  • Group reporting - perform monthly/quarterly/yearly reporting on asset movement and upload into Group Reporting System on timely and accurate manner.
  • Project Costs reporting (CFO) - prepare monthly CFO to respective Project Managers, Controlling team and Vinda Group Capex.
  • Depreciation stimulation - perform stimulation of assets depreciation report to Controlling for forecast/budget purpose.  

4) Taxation

• To liaison with tax agent on information requested to complete yearly compliance tax, estimate installment payment and all tax related issue. 
• Prepare the monthly computation of tax provision and posting.
• Prepare the quarterly tax package and upload to AARO timely and accurately.
• To prepare transfer pricing which incompliant with both IRB requirement and Group transfer pricing policy. Update and maintenance transfer pricing defense document. To liaise with inter/intra-company on AP/TP.

5) Industrial Matter 

To assist manager on industrial matter as describe below:

• To liaison and coordinate with FMM
• To liaison and coordinate with MITI
• To liaison and coordinate with MIDA
• To liaison and coordinate with Custom Port

6) Others

• Audit - Assist in queries from auditor regarding the AP matters.
• Customer Focus - Provide adequate and timely support and information as and when required by Vendors and other stakeholders.
• Team Management
  • Attend and actively participate in team meeting and activities.
  • Proactively voice out question/opinion in the team operations/management.
  • Attend and actively participate in Company’s meeting and activities e.g., Stock-take and Physical Asset counts.

To be successful in this role, you will need to have:

• Degree in Accounting/Finance or any relevant discipline
• At least 2 - 5 years of working experience in Accounting & Reporting
• Good knowledge in Treasury and Taxation functions
• Good knowledge in Asset Management (AM)
• Good communication and interpersonal skills
• Knowledge in Oracle EAP would be added advantage
• Ability to work independently, self-initiative and yet and a good team player