PERSONAL ASSISTANT TO GENERAL MANAGER - Urgent Hire

JOB DESCRIPTION

To assist General Manager in 

• DEBTOR COLLECTION - To manage the credit control / collections of ageing debt
• CUSTOMER SERIVCE 

1. To be liaison between customers and internal departments.
2. To understand and address customers' needs, concerns, queries and requests.
3. To compile and submit documentations required from customers/ prospects. 
4. To prepare sales and marketing materials and necessary reports.

• PRODUCTION CONTROL

1. Planning for material
2. Distribute forecast from Customer to Purchasing Department
3. Draw production schedule follow customer delivery date and distribute to production team.
4. Prepare costing for customer every quarter and issue quotation to customer.
5. Follow up price approval after quotation
6. Liaise with all department for any issue regarding Material, Finished Goods, Production, Quality issues, Mould issues, transfer part, change material specifications and testing new parts.
7. Liaise for transfer part with customer and old supplier
8. Issue sample request for new part/ change material spec and follow up
9. Stock and material monitoring.

• WAREHOUSE & STOCK CONTROL

1. Liaise with warehouse & logistic for delivery arrangement.
2. Packing material control inclusive collecting trolley/ Pallet Mesh/ Pallet wood from customer.

• Managing internal and external correspondence on behalf of the General Manager as assigned and authorized
• Work closely and effectively with the General Manager to keep her well informed of upcoming commitments and responsibilities, while following up appropriately.
• Manage diaries, including appointments and meetings, provide administrative support, and ensure the access to relevant files/documents when required.
• Draft correspondence such as emails and letters
• Support staff members with various administrative tasks as needed.
• To execute ad-hoc duties when required.
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REQUIREMENTS

• Candidate must have at least a Diploma/Degree in Business Administration or equivalent.
• 5 years' working experience as a personal assistant, executive assistant, secretary or other similar capacities will be an added advantage.
• Committed, matured, independent, energetic and efficient.
• Strong attention to detail and highly self-driven sense of motivation.
• Ability to multitask while maintaining good time management.
• MS Office and English proficiency
• Immediate starters will have an added advantage.
• Possesses high discretion and confidentiality