Site Clerk / Document Controller - Opportunity to Make a Difference

Job Description

• Maintain and organize project documentation including drawings, permits, contracts, and reports.
• Update and distribute project documents as needed, ensuring all stakeholders have access to the latest information.
• Assist in the preparation of reports, presentations, and meeting minutes.
• Serve as a liaison between site personnel, subcontractors, suppliers, and project management.
• Communicate project updates, schedules, and deadlines to relevant parties.
• Handle incoming and outgoing correspondence, emails, and phone calls related to the project.
• Maintain accurate records of site activities, including daily logs, material deliveries, workforce attendance and ISO documentation related.
• Assist in tracking project expenses, invoices, and budgetary allocations.
• Generate regular progress reports for management and stakeholders.
• Collaborate with other site personnel to ensure smooth operations and timely completion of tasks.

Requirements

• Minimum Certificate or Diploma in business administration, civil engineering, construction management or relevant field
• Proven experience as a clerk or administrative assistant, preferably in a construction or project-based environment
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
• Strong organizational skills with keen attention to detail
• Excellent communication and interpersonal abilities
• Familiarity with construction terminology, documentation, and processes is a plus.