Personal Assistant Job Description

The expected duties to be performed by a Personal Assistant include:
● Serving as the manager's point of contact with internal/external clients ● Meeting and greeting visitors at all levels of seniority ● Screening and directing phone calls and distributing correspondence ● Handling requests and inquiries correctly ● Managing the calendar ● Reminding the manager about important tasks and deadlines ● Planning and scheduling meetings and appointments ● Preparing detailed minutes of the meetings ● Making appropriate arrangements for travel ● Keeping an eye on reporting manager's email ● Responding to the emails whenever required ● Conducting research required by the reporting manager ● Managing the office filing system and databases ● Liaising with staff, clients, and suppliers ● Establishing administrative procedures and keeping them up to date ● Organizing events and conferences ● Typing, compiling, and preparing reports, correspondence, and presentations

The desirable qualifications for a Personal Assistant are:
● Bachelor's Degree from recognized University ● Proven work experience as a Personal Assistant ● Familiarity with office management systems and processes ● Highly developed oral and written communication skills ● Comprehensive understanding of instructional methodologies ● Knowledge of standard software packages

A Personal Assistant should possess the following key skills:
● Ability to be proactive ● Ability to take initiative ● Good orientation and presentation Skills ● Ability to self-control in pressure situations ● Strong moral values and discipline ● Ability to think innovatively ● Ability to effectively use time ● Adaptability to any situation ● Inbuilt tendency to improve ● Ability to research, analyze, and present material clearly and concisely ● Discretion and confidentiality ● Outstanding organizational skills