Finance and Operations Officer

Career Opportunities: Finance and Operations Officer (1986)

Do you want to do work that really matters? Help us end avoidable blindness

Full time, Permanent Role based in the Philippines (Flexible work arrangements available)

Closing Date: 18 May 2024 

ABOUT THE FRED HOLLOWS FOUNDATION 

The Fred Hollows Foundation is an international development organisation working to prevent blindness and restore sight.This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organisation that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.

The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

We are also proud to announce we were awarded the Employer of Choice Award (Public Sector and NFP) at the2022 Australian HR Awards . The Foundation is also endorsed and in partnership with The Life You Can Save.

You possess outstanding organizational skills, attention to detail, and the ability to meet deadlines in a high-volume work environment. You have excellent interpersonal, oral, and written communication skills, with fluency in English being essential. Additionally, you demonstrate excellent knowledge and capability in utilizing Microsoft Office and accounting software such as Sun Systems, Advanced MS Word, and Excel. Your proficiency extends to excellent administration and management skills.

THE OPPORTUNITY

The Finance and Operations Officer (FOO) provides administration and operations support to the Philippines Office and is mainly accountable for preparing and processing payments and transactions, ensuring good accounting practice, and providing accurate financial information and operations management for The Fred Hollows Foundation (FHF) Philippines programs. 

KEY RESPONSIBILITIES 

Finance Administration:

Prepare and check all documentation for payments, advance, and acquittal to align with the approved budget and ensure FHF policies, procedures, and donor requirements compliance. 

Enter and post all transactions into the financial system, ensuring correct approvals, accuracy, timely data entry of data and filing of documentation.

Ensure all program staff and partners understand the financial requirements, policies, and procedures for smooth financial operations.

Assist the program staff with the preparation and monitoring of the budget. 

Coordinate procurement functions and ensure suppliers and vendors appropriately respond to FHF's needs and policies.

Assist in preparing monthly reports and other stakeholders' reports on time as required. 

Coordinate and support external and internal audits. 

Provide proactive support to project partners in the financial reporting of FHF projects and closely monitor the partners' compliance with FHF financial regulations. 

Office Management and Administrative Support:

Assist the Operations Manager in overseeing the efficient running of the country office, including health and safety compliance, stationery, pantry supplies, first aid kit, fixed assets, office equipment, internet, office maintenance and utilities.

Coordinate the procurement of goods and services to ensure appropriate suppliers fulfil FHF and partners' needs in line with FHF standards.

Provide administrative support for the local team, including event management, coordination with partners and beneficiaries, contract management, file storage management, preparation of risk registers, fraud, due diligence, child protection and other operational reports.

Liaise with the global IT service desk to fulfil local office and staff IT support needs. 

Travel & Security Coordination:

Where necessary, coordinate logistics, travel and accommodation for the country team, visitors, and meetings, including visas, medical and other travel requirements for travellers leaving or entering the country.

CSN Technical Support:

Provide technical and functional support for FHF's CSN in its work in other areas, such as maintaining transactional and reporting systems and processes across clusters as needed and supporting the global governance team in getting documents signed, stamped, and notarised where required.

Other tasks as requested by your manager. 

WHAT YOU’LL NEED TO SUCCEED 

Bachelor's degree in accounting, Finance, Administration or related discipline 

Strong experience in Finance, Administration, Procurement and Human Resources management 

How we recognise your contribution 

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.

Applications can be made by clicking apply, completing the online application form and attaching an up to date resume and letter of application.

To learn more about this position and life at The Fred Hollows Foundation please visit our Careers page

Alternatively, If you would like to chat further with one of our Talent Acquisition Team member please email us at e

Applications Close: 18 May 2024

To be eligible to apply for this position you must have the appropriate right to work in the country where the job is located.

The Fred Hollows Foundation is committed to protecting the rights of children in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.