Operations Coordinator

This is a remote position.

Job Description: Operations Coordinator - Building and Construction

Work Schedule: Monday to Friday 7:00am to 4:00pm Brisbane Time with 1 hour unpaid lunch break.

Company Overview:

The company is a leading construction company based in Australia, specializing in residential renovations, wet area renovations, NDIS projects, and aged care renovations. Our mission is to bring independence back to assisted living by creating accessible spaces throughout homes. We are a dynamic team committed to transparency, accountability, honest communication, integrity, and pride in our work.

Position Overview:

We are seeking an experienced Operations Coordinator to join our team and play a pivotal role in managing our day-to-day operations. The Operations Coordinator will oversee contract management, client communications, scheduling, compliance, and support the overall efficiency of our projects.

Responsibilities:

1. Contract Management:

• Coordinate and manage building contracts from start to finish.

• Ensure all contract documents are organized, complete, and easily accessible.

• Work closely with the sales team, project managers, and clients to finalize contracts efficiently.

2. Client Communications:

• Communicate with clients regarding project timelines, updates, and any changes.

• Schedule and conduct follow-up calls with clients to ensure satisfaction and address any concerns.

• Maintain a high level of customer service and professionalism in all interactions.

3. Scheduling and Coordination:

• Manage project schedules, including subcontractor timelines and material deliveries.

• Coordinate site visits, inspections, and meetings with suppliers and contractors.

• Balance workload and resources effectively to meet project deadlines.

4. Compliance and Quality Control:

• Ensure compliance with industry regulations, building codes, and safety standards.

• Conduct quality control checks on completed work and address any issues promptly.

• Manage warranty and repair work efficiently, prioritizing customer satisfaction.

5. Operations Support:

• Assist with administrative tasks such as invoicing, payments, and data collection.

• Collaborate with the finance team on accounts receivable and accounts payable processes.

• Support the implementation of systems and processes to streamline operations.

Requirements

• Bachelor's degree in Business Administration, Construction Management, or related field.
  
• Minimum 3 years of experience in operations coordination, preferably in the construction industry.
  
• Proficiency in job management software (e.g., Buildertrend) and accounting software (e.g., Xero).
  
• Excellent communication skills with the ability to communicate effectively with clients, team members, and suppliers.
  
• Strong organizational skills with attention to detail and the ability to prioritize tasks.
  
• Tech-savvy with experience in social media management (e.g., Facebook, Instagram, LinkedIn).
  
• Understanding of building contracts, compliance requirements, and project management principles.
  

Independent Contractor Perks

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job

ZR_12466_JOB