Accounting Manager

ACCOUNTING MANAGER

Working Address: Mayflower St. Highway Hills, Mandaluyong City Working Set-up: On-site Working Schedule: Monday to Friday - Day Shift DEPARTMENT: Finance REPORTS TO: Finance Controller

TOTAL NO. IN TEAM MANAGED: 5

JOB OVERVIEW:

The position is responsible for ensuring completeness, accuracy, and timely submission of the financial reports for management and other stakeholders. To lead an effective and efficient financial closing process, while ensuring that proper internal controls on financial reporting are in place. This involves proper recording of transactions in accordance with the Philippine Financial Accounting Standards (PFRS), and enforcing proper and consistent application of accounting methods, policies and principles. This position is a critical role in handling interim and external audits, improvement of current systems and implementation of corrective measures in audit issues noted.

CORE RESPONSIBILITIES:

AREA OF RESPONSIBILITIES MEASUREMENT CRITERIA

KRA I FINANCIAL REPORTS:

• Prepare and review all relevant financial statements of the Companies such as Income Statements, Balance Sheet, and Cash Flow.
• Ensure the timely and accurate reporting of all financial information.
• Ensuring that records are maintained in accordance with generally accepted accounting principles. All the reports adhere to Accounting Standard, rules & regulations, policy & procedures
• Assist on preparation of financial results for the Quarterly/Annual Business Review to DPI.
• Works with external auditors to ensure correct and timely closing and reporting at year-end
• Prepare ad hoc reporting requirements as needed by the management from time to time
• Submit Consolidated Income Statements on or before the 10th of the ff month
• Complete Year End Audit on or before April 15.

KRA II MONTHLY CLOSING

• Supervises and/or manage general ledger accounting functions
• Ensure accuracy and efficiency of month end closing of books.
• Conducts regular review and analysis of GL balances
• Ensure reconciliation of sub-ledger accounts and GL
• Performs analysis of transactions and review journal entries posted
• Coordinates with other Departments in GL account reconciliation process
• Review monthly accrual of accounts on the 5th of the ff month.

KRA III FIXED ASSETS AND INVENTORY

• Ensure accuracy of monthly computation of food and packaging cost for both store and warehouse locations.
• Ensure high standards of internal control are maintained through spot checking of inventory between records and physical count.
• Monitoring and reconciliation of fixed asset transactions to ensure accuracy of accounting records.
• Ensure safeguarding of assets through checking of fixed assets.
• Review of monthly Lapsing Schedule
• Review of monthly Ending Inventory Reports

KRA IV SALES AND ACCOUNTING RECEIVABLES

• Review and ensure that daily/weekly/monthly sales and receivable transactions posted in accounting records are complete and accurate.
• Ensure that company receivables from corporate tie ups and merchant partners are collected accordingly.
• Weekly analysis and maintenance of all Accounts Receivables with emphasis on keeping all accounts in current status
• Ensure that store operations are immediately informed on outstanding receivables punched in the POS that remains unsettled.
• Coordinates with merchant partners in order to keep A/R balances are within company credit policies
• Weekly review of sales report for submission to DPI
• Ensure refund requests from store operations are checked and validated in bank statements before processing back to customers.
• Assist the team when necessary.
• Weekly Sales Reporting to DPI (every Tuesday)
• Weekly / Monthly Accounts Receivables Aging analysis

KRA V NEW STORE OPENING

• Assist on the schedule of cash/bank pick up for new stores
• Assist on the application of merchant partners such as, Gcash, Sodexo and Paymaya
• Ensure insurance is processed and that new stores are covered before it operates.
• Monitor submission of CAPEX listing from BD Department.
• On time cash/bank pick up schedules and complete merchant kits before the store opens.

KRA VI PROCESS IMPROVEMENT

• Review, Identify and implement related processes and procedures and/or prepared by direct reports to establish internal controls are in place.
• Ensure strict implementation of Cash Handling policies of store operations are at 100% compliance.
• Conducts applicable training to guarantee compliance
• Review, Implements and Cascade policies.

KRA VII SELF DEVELOPMENT

• Participate in people-related activities and projects such as training, performance evaluation, org. survey, team building activities
• Deliver required project/s or output to increase skills and knowledge
• Monitor own work performance and work on areas of improvement
• Take the initiative to enhance personal and organizational efficiency, productivity, and effectiveness.
• Attendance on people –related activities

KRA VIII WORK BEHAVIOR

• Ensure that our behavior is aligned with company values
• Set and maintain standards for ethical behavior in a work environment
• Compliance to company work Values
• Integrity

QUALIFICATIONS:

• College Graduate - BS Accountancy
• Certified Public Accountant (required)
• Must have at least 10 years of experience in related field
• Background in Restaurant/s or with Store Operations will be an advantage
• Advance skill in Microsoft Office Application (Excel)
• Proficient in basic MS application and tools
• Knowledgeable in using computerized accounting systems, especially Netsuite Oracle

REQUIRED SOFT SKILLS:

• Proactive
• Detail-oriented
• Team player with leadership qualities.
• Good time management - highly committed and able to handle multiple assignments simultaneously.

NETWORK OF INTERACTION:

INTERNAL INPUT:

● EXTERNAL INPUT:

●

INTERNAL OUTPUT:

• Consolidated Financial Statements (IS, BS, CF)
• Consolidated and Individual Store/Dept PnL

● Consolidated and Department PnL EXTERNAL OUTPUT: ● Interim and Year End Audited Financial Statements

RELEVANT INFORMATION:

CONSEQUENCE OF ERROR

• Heavy – errors are difficult to detect and / or correct
• Consequence- are significant and considerable
• May involve the organization;

CONFIDENTIALITY

● High – has access to financial information of the company and store operations

EFFORT

• Requires conformity to standards
• High judgment is required

WORK PRESSURES

● High - work is urgent and deadlines should be met;

WORK CONDITIONS

• Moderate noise (examples: business office with computers and printers.)
• Comfortable MOST OF THE TIME in an: Air-conditioned, well-lighted, clean, quiet, conducive workplace
• Travel within Stores may be required.
• Occasional weekend work may be required.
• Exposure to few disagreeable elements is less than 25% of the time

• Requires time pressures and performing multiple tasks simultaneously
• Support – DPI Requirements & Company Policies

BENEFITS OFFERED:

• Leave Credits (upon regularization)
• HMO (upon regularization)
• Product Discounts
• Government Mandated Benefits
• Bereavement Assistance
• Educational Assistance