Accounts Payable Associate

About the company

IWG has been at the forefront of the flexible workspace revolution for more than 30 years. We have made it possible for organisations and individuals everywhere to take a new approach to the traditional working day. We have over 3,400 locations across over 110 countries allowing millions of people every day to have a great day at work.

Our customers are start-ups, small and medium-sized enterprises, and large multinationals. With unique business goals, people and aspirations. They want workspaces and communities to match their needs. We provide them with choice through our portfolio of brands, covering serviced offices (Regus, Spaces, HQ, Signature and No18), commercial real estate brokerage and managed office solutions.

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Job purpose

To process invoices, expenses, vendor maintenance requirements, and account clearing, ensuring all transactional and accounting entries and reconciliations are accurate, complete and by specified deadlines.

Duties and responsibilities

• Responsible for the timely processing of:
  • invoices
  • expense requests
  • vendor maintenance

• Validation of invoice data entries made by the Local Service Centres, and uploading to the accounting system(s)
• Ensure all accounting entries and reconciliations are completed for month end close, or other defined deadlines
• Ensure all reconciling items are resolved & corrected on a timely basis (i.e. for all balance sheet GL accounts relating to Creditors globally).
• Identify process improvements and deliver agreed process efficiency/effectiveness improvements within the Service Centre finance function and contribute to improvement in other processes both within and beyond the team.
• Ensure process documentation is complete and up to date.
• Collaborate with other teams, providing support to auditors and legal authorities with the execution of required activities
• Escalation of critical issues must be made through a standardised process, with continued support to help reach a quick resolution

Qualifications

• Experience of financial accounting in a blue-chip multinational environment.
• At least 1 year in similar experience
• Stable internet connection at home