HubSpot Administrator (Pooling)

We’re looking for a HubSpot Administrator to own and optimize our HubSpot ecosystem across Marketing, Sales, and Customer Success.

This is a high-impact, hands-on role in a growing startup environment. You’ll be the go-to HubSpot expert — responsible for building scalable systems, improving data quality, automating workflows, and ensuring our GTM teams have the visibility and structure they need to move fast and win.

If you love turning messy processes into clean systems and enjoy building from the ground up, this role is for you.

Duties and Responsibilities

• Administer HubSpot (CRM, Marketing Hub, Sales Hub, Service Hub) and ensure optimal performance.
• Own user permissions, properties, lifecycle stages, and overall CRM hygiene.
• Maintain data integrity and continuously improve structure and documentation.
• Build workflows, automations, lead routing, and enrichment processes.
• Configure pipelines, deal stages, SLAs, and internal notifications.
• Implement lead scoring and lifecycle management strategies.
• Identify inefficiencies and continuously improve GTM processes.
• Create dashboards and reports that give leadership visibility into KPIs.
• Track pipeline performance, conversion rates, and revenue metrics.
• Provide actionable insights to Sales, Marketing, and CS teams.
• Integrate HubSpot with tools such as Aircall, LinkedIn, ZoomInfo, and other GTM tools.
• Ensure seamless data flow between platforms.
• Evaluate and recommend new tools when needed.
• Train and onboard team members on best practices in HubSpot.
• Create documentation and SOPs to support scale.
• Serve as the internal HubSpot expert and strategic advisor.

• 4–7+ years in Sales Ops, Marketing Ops, Revenue Ops, or HubSpot Administration.
• Advanced HubSpot experience (workflows, automation, lead scoring, reporting, integrations).
• Strong understanding of B2B SaaS sales pipelines and customer lifecycle stages.
• Experience building or restructuring CRM systems in a startup or high-growth environment.
• Analytical mindset with strong attention to detail.
• Proactive, self-starter who thrives with autonomy.
• Excellent communication skills and ability to work cross-functionally.

Bonus Points:

• HubSpot certifications.
• Experience implementing HubSpot from scratch or leading a migration.
• Experience with RevOps frameworks.

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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