Senior Executive Assistant

Natixis is a French multinational financial services firm specialized in asset & wealth management, corporate & investment banking, insurance and payments. A subsidiary of Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d’Epargne, Natixis counts nearly 16,000 employees across 38 countries.

• As Natixis Innovation Hub, Natixis in Portugal mission is to transform traditional banking by developing innovative solutions for the bank’s business, operations and work culture, being a key driver of the company’s culture of agility and innovation. Teams of IT and Banking Support Activities work in an integrated, inclusive and transversal way, supporting all the business lines and country platforms.

Job Description

We are seeking an experienced and proactive executive assistant to provide high-level support to the COO within the C orporate and I nvestment B anking perimeter.

His/her main responsibilities are:

• Manage the relationship between a manager and the teams (dissemination of information...);
• Carry out the typical assistant missions (management of complex agendas; Organization of travel; etc.);
• Management and administrative follow-up of teams;
• Manage budget and purchasing processes (order management, invoicing, contracts, etc.);
• Draft and format various media (communications, meeting notes, presentations);
• Support and involvement with teams on various subjects;
• Logistical aspects;
• Budget monitoring / contract monitoring / invoice validation;
• Events

Qualifications

• Excel (budget tracking and reporting - simple formulas, sorting, filtering);
• Advanced knowledge of Office 365;
• Appetence for digital and collaborative tools;
• Fluent in French and a very good level of English (madatory);
• Reliability and rigors;
• High description;
• High organizational skills;
• Versatility;
• Ability to work in a team and remotely;
• Good interpersonal skills.

We will only consider English or French CV's.