Administrative & Logistics Officer

J ob Description

• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain Clients, Supplier and government contact lists
• Manage, log and track inventory regularly
• Act as the point of contact for internal and external clients
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Participate in developing department goals, objectives and systems
• Maintain an employee database that generates reports depending on managements requests (Time Sheet & Attendance, employee activities report, salary reports, employee assessments)
• Process and update employee information (Residency permits, biometrics, etc.)
• Take lead in the recruitment process by posting jobs online, newspaper or other mediums, screening qualified candidates, arrange interviews and call backs.
• Basic bookkeeping and payroll management.
• Liaise with customs, shipping, government entities related to company products (Registration, clearance, arrange transportation of products, etc.)
• Assist the office with processing Tenders.

Job Type: Full-time

Pay: From QAR5,000.00 per month

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to work 8am to 6pm Sundays to Thursdays consistently?
• Are you able to maintain a professional attire and attitude at the work place?

Education:

• Bachelor's (Required)

Experience:

• Human Resources: 2 years (Preferred)
• Administrative: 3 years (Required)
• Logistics: 3 years (Required)

Language:

• English (Required)

License/Certification:

• Qatar Driving license (Preferred)