Senior Admin Assistant

Job Description

Key Accountabilities
Manage and coordinate schedules, appointments, and travel arrangements for management and staff.

Organize and maintain files and records, both electronic and physical, ensuring accuracy and accessibility.

Assist in the preparation of reports, presentations, and other documents as needed.

Coordinate and support meetings, including scheduling, preparing agendas, and taking minutes.

Respond to inquiries via phone, email, and in-person, directing them to the appropriate parties as needed.

Assist with office procurement, including ordering supplies and equipment, and maintaining inventory levels.

Handle incoming and outgoing correspondence, including mail and packages.

Assist in the onboarding process for new employees, including preparing paperwork and orientation materials.

Maintain confidentiality and discretion in handling sensitive information and documents.

Perform general administrative tasks, such as copying, scanning, and filing, as required.

Minimum Qualifications, Experience and Competencies
Minimum Qualifications:   High school diploma or equivalent; associate’s or bachelor’s degree preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders. Minimum Experience:   Minimum of 2 years of experience in an administrative support role. Skills:   Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Ability to work independently with minimal supervision, as well as collaboratively within a team environment.