Admin Assistant (Communications, APEC)

JOB SUMMARY

Provides support to Vice President, Communications, APEC. Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.

CANDIDATE PROFILE 

Skills and Competencies

• Excellent level of English is essential (verbal and written).


• Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers.   Flexibility of role dependent on business needs.


• Strong customer development and relationship management skills.


• Ability to design and implement successful tracking of documents and spreadsheets.


• Knowledge of all Marriott Lodging products, cultures and brand strategies,


• Ability to manage and balance own time.


• Strong communication skills (verbal, listening, writing).


• Strong organizational skills.


• Proactive and reliable.


• Ability to use standard software applications such as Word, Excel and PowerPoint.


• Ability to assist in preparation of quality PowerPoint presentations.


• Ability to develop and maintain relationships e.g. associates, customers, owners.


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  Able to use initiative and work under minimal supervision.

  
  

   

CORE WORK ACTIVITIES 

• Works with the APEC Communications teams to develop key stakeholder presentations and reports for meetings that support the Communications efforts.


• Assists with the design and preparation of statistical reports as required.


• Creates and maintains shared folders and team performance tracking documents.


• Produces and distributes team correspondence, presentations and other related documents as required.


• Assists Vice President, Communications and team in preparation of various presentations/ reports/ updates.


• Monitors and assists in maintaining APEC Communications content, working with discipline teams.


• Maintains diaries and schedules appointments and meeting for VP Communications.


• Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.


• Coordinates venue, agendas and minutes for various meetings.


• Coordinates all travel and hotel accommodation arrangements.


• Coordinates Team meetings.


• Sets up conference calls.


• Files and forward-traces a variety of documents.


• Maintains office supplies for area.


• Processes expense reports.


• Takes meeting minutes as requested.


• Tracks team vacation.


• Maintains, collates and distributes all relevant activity reports.


• Responds to various requests for help and information.


• Performs other related tasks as assigned by management.


• Complies with the company policies and procedures.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.