Assistant Manager /Senior Executive (HR & Admin)

Company : Jondavidson

Job Description - Assistant Manager /Senior Executive (HR & Admin)

Senior Executive / Manager - HR & Admin

Reporting to the GM Singapore

(startup environment)

Summary

Handle the daily operations of the office, including personnel and overall resources；

Oversee the operation and management of administrative resources within a given area.

Overally develop, execute and maintain the administrative resources within the assigned area to obtain maximum efficiency, quality, service and profitability for the organization.

HR：

Key Responsibilities:

Responsible for onboarding and offboarding of new hire/exit

Conduct end-to-end recruitment activities including interview, selection, offer and acceptance.

Scheduling, communication & coordination with other divisions, collecting and validating the completeness and accuracy of information.

Responsible for employment pass application, renewal, cancellation, and income tax related.

Oversees HRD’s document management by maintaining and managing files both electronic and hard copy.

Oversees Employee Database by keeping and maintaining each staff file in order and updating contracts, amendments, and Salaries.

To follow and gather Performance Evaluations and Objectives.

Support Payroll Process by maintaining payroll operations by gathering, calculating, and ensuring accurate employee salary, distributing checks, and maintaining payroll records.

Conduct benchmarking exercise for salary competitiveness.

Manage all claims and subsidies

Administering, evaluating, developing and implementing compensation and benefits plans which includes WIC, group medical, health screening, employee allowance.

Identify training needs, select and plan courses for all employees, including evaluation on training effectiveness and future developments

Examine Tax Process- by preparing data, payments, and report returns for IRA8A, and GST

Keep Updated and Understand Government Regulations related to Labor.

Admin:

Key Responsibilities:

Provide basic services to local employees, including the processing of incoming and outgoing activities, various visa applications, and the development of union activities.

Support tasks related to the daily operation of the office - meeting arrangements, visitor reception, etc.

Asset management, such as maintaining office equipment and office supplies.

Provide staff travel services, arrange staff quarters and hotel ,air-ticket booking.

Office space resources (office space) management.

Relationship maintenance with embassies, Chinese chambers of commerce and other external organizations.

Planning, evaluating and optimizing the use of administrative resources to make them efficient and cost effective.

Administrative team building and management.

Develop, review and improve policies, systems and procedures.

Develop strong relationships with cross-functional teams and departments.

Handle office and staff expense claims and filings.

Perform any other ad-hoc task as assigned.

Qualification / Skills / Requirements

Minimum Bachelor’s degree in a related field.

Minimum 2 years of well-rounded HR and Admin exposure.

Experience working in start-up environment is preferred

Well-versed in HR-related policies and practices, equipped with local compliance and market knowledge.

Meticulous and accurate, flexible and adaptable in approach to work with the ability to multitask.

Able to complete and implement relevant tasks and policies better, without major deficiencies or errors.

Ability to communicate ideas more clearly with others and to get to the point so that others can easily understand.

Ability to organize a team in the field, coordinate internal and external relations and accomplish more complex work objectives.

Fluency in Mandarin is a must, as the candidate will need to work with Chinese-speaking stakeholders from China

We invite you to write in to Kevin at [email protected] , with your updated CV (in MSWord format). We regret to inform only selected candidates will be notified. However, if you are not selected, we will keep your CV and contact you for suitable role(s) that comes along.

Kevin Chong

WA: +65-62957159

EA Reg No. R1109670

EA License No. 22S1412

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Assistant Manager /Senior Executive (HR & Admin)

Job Description - Assistant Manager /Senior Executive (HR & Admin)

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