Oil Operations Support

Knowledge, Skills and Abilities

• Minimum diploma holder
• Minimum 2 years of experience in similar positions or relevant role
• Team player with excellent communication skills
• Good coordination and planning skills, able to multi-task and work to tight deadlines under pressure independently
• Ability to be flexible and work to deadlines and under pressure.
• Capable of working with diverse groups and ability to establish good working relationships with relevant counterparties.
• Meticulous and attention to details

Key Responsibilities       

• Reconcile and verify in-house system transaction details against recaps for all products

• Prepare and draft invoices/ blank invoices for customs clearance purposes

• Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin  

• Track and follow up with counterparties on original bill of lading (BL) status daily basis

• Ensure all contracts are properly sent and received prior to loading schedules

• Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance

• Execute in-house system purchase and sales operations in accordance with operation excel file.

• Ensure all invoices are issued, sent, and received in a timely manner prior to the due date

• Arrange to dispatch original documents (after endorsed bill of lading (BL))
• Support Know Your Customer (KYC) processes for new customers