Project Coordinator

With 20 years of experience in Recruiting and Executive Search, Citadel Search discovers the DNA that powers every job.

We have worked with more than 350 employers, placing more than 1000 candidates in Singapore, Malaysia, Indonesia, Vietnam, India and China. Our clients are global MNCs who trust Citadel Search’s commitment to identifying key performers to be a fit to the roles and their organisations.

If you are driven, motivated and seeking a career progression, we would love to speak to you. Every candidate is valued and respected, in addition to being offered objective career guidance.

Read more about what our clients and candidates have to say at https://www.citadelsearch.com.sg/ 

For a full listing of jobs, visit https://www.citadelsearch.com.sg/job-search/ 

We are looking for an experienced Project Coordinator who will be responsible for supporting offshore projects in Southeast Asia. In this role, you will serve as a central point of coordination between internal and external stakeholders, facilitating the smooth execution of all project-related activities.

Job Responsibilities:

• Support project activities by verifying supplier and project statuses with stakeholders prior to payment processing.
• Coordinate closely with project teams and internal stakeholders to execute project-related tasks in alignment with company policies.
• Verify Ensure proper maintenance of accounting records and documentation for audit readiness.
• Maintain accurate and up-to-date records for both corporate and project documentation.
• Verify accuracy of invoices with purchase orders and process payments in accordance with internal financial policies.
• Prepare and verify documents for vendor and Letter of Credit (LC) payments.
• Act as the key contact in Singapore to support offshore project operations in the Philippines.

• At least 3 years of relevant administrative work experience.
• Basic knowledge of accounting principles, logistics, and procurement processes.
• Proficient in Microsoft Excel and other MS Office applications.
• Strong communication skills with a proactive, detail-oriented, and good learning mindset.
• Prior experience in the shipping or offshore industry and familiarity with M&E materials procurement is advantageous.