Personal assistant

Personal Assistant – Sales, Scheduling & Project Coordination

I am looking for a proactive, organised and reliable Personal Assistant to support me with daily business operations, telemarketing, appointment scheduling and ongoing project coordination. This role suits someone who communicates confidently, manages multiple priorities and follows through on tasks independently.

Key Responsibilities

1. Telemarketing and lead follow-up: Contact prospective clients, introduce our services professionally, arrange appointments and follow up with interested leads. Maintain accurate records of conversations, enquiries and next steps.
2. Calendar and appointment management: Organise my daily schedule, coordinate meetings and site visits, send appointment reminders and manage rescheduling. Ensure sufficient time is allocated for appointments, travel and follow-up work.
3. Project coordination and task delegation: Assist in breaking down ongoing projects into clear tasks, communicating agreed job scopes to the relevant team members and tracking responsibilities and deadlines.
4. Progress tracking: Follow up with team members, contractors and suppliers on outstanding work. Provide regular updates and flag delays or issues that require my attention.
5. Client communication: Assist with calls, messages and enquiries, ensuring clients receive timely responses and relevant updates throughout their projects.
6. Administrative support: Prepare documents, maintain client and project records, organise files, update trackers and assist with meeting notes and correspondence.
7. Daily assistance: Support day-to-day business and personal arrangements, including bookings, errands, reminders and other tasks as required.
8. Priority management: Maintain a clear daily task list, highlight urgent matters and help ensure important commitments and deadlines are met.

Ideal Candidate

1. Organised, detail-oriented and dependable.
2. Confident speaking on the phone and communicating with clients.
3. Comfortable with telemarketing, appointment setting and consistent follow-up.
4. Able to take initiative and manage several tasks with minimal supervision.
5. Professional and discreet when handling confidential information.
6. Familiar with WhatsApp, digital calendars, Microsoft Office or Google Workspace.
7. Previous experience in personal assistance, sales support, customer service or project coordination would be an advantage.

The overall objective of this role is to help me manage my time effectively, maintain consistent client follow-up and keep daily operations and ongoing projects moving smoothly.