IT Bid Office/Administrative Assistant

Location: Cape Town, Western Cape

Purpose:   As a Bid Office/ Administrative Assistant in the field of Information Technology, you will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents.

Key Responsibilities:

1. Bid Monitoring:
   

· Monitor bid advertisements to identify relevant opportunities.

· Assisting in qualification of tenders based on organizational criteria.

· Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.

1. Bid Coordination:
   

· Completion and compilation of tender documents

· Organize and maintain bid records.

· Coordinate the delivery of bid responses.

1. General Office Administration:
   

· Updating of company documents and company registrations on various

platforms.

· Maintain office supplies: Keep track of inventory levels and order supplies as needed.

· Equipment management: Ensure proper maintenance of office facilities and equipment.

Requirements

Experience and Skills

1. Educational Background:
   

· Matric

· Office/business administration diploma will be advantageous but is not a essential.

1. Experience: 8-10 years
   

· Experience as an office administrative assistant.

· Experience as a bid office assistant including familiarity with the bidding process, tender submissions, specifically the Government Tender process would be advantageous.

· Industry knowledge: Understanding of the IT industry.

· Proficiency in using Customer Relationship Management (CRM) tools for bid tracking and management.

1. Skills and Competencies:
   

· Attention to detail for meticulous review and preparation of documents.

· Excellent administration skills / Ms Office skills

· Effective written and verbal communication skills for bid submissions.

· Time management abilities to handle tight bidding deadlines.

· Ability to communicate effectively at all levels.

· Analytical thinking to assess bid requirements and tailor responses accordingly.

· Be able to work in a team environment.

· Be able to work Independently.