Receptionist / Administrative Assistant

Job Description

A boutique wholesale company is seeking an energetic and dedicated Receptionist / Administrative Assistant to join their team. This individual will be the primary point of contact for visitors and callers, ensuring a warm and professional environment while also offering administrative support across all departments to ensure seamless business operations. This is a permanent, full-time role based in-office with working hours being 08h00 to 17h00 Monday to Friday.

Responsibilities: 

• Answer, screen and direct incoming calls and emails appropriately
  
• Manage the reception area, ensuring it is clean and organised at all times
  
• Assist with administrative tasks – must be able to work in Excel
  
• Monthly collation of fuel and credit card slips
  
• Printing of creditor statements
  
• Filing
  
• Schedule appointments, meetings and conference rooms as needed
  
• Handle incoming and outgoing mail and deliveries
  
• Support various departments with administrative tasks as assigned
  
• Ordering of stationery and groceries
  
• Maintain confidentiality of sensitive information
  

Requirements

• Proven experience as a receptionist / administrative assistant
  
• Fluent in Afrikaans and English (non-negotiable)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  
• Excellent communication skills, both verbal and written
  
• Strong organisational skills with the ability to prioritise tasks
  
• Attention to detail and accuracy
  
• Ability to work independently and as part of a team