Event Specialist

Job Summary:

We are seeking an experienced Event Specialist to join our team, responsible for organizing internal and external workshops and events of various scales and purposes. As the project manager for each event, you will collaborate with stakeholders, supporting teams, and event suppliers to ensure seamless execution. Additionally, this role involves assisting lab directors with daily tasks, making it a dynamic and multifaceted opportunity.

Key Responsibilities:

- Manage each event/workshop as a project, coordinating with stakeholders, supporting teams, and event suppliers.

- Collaborate with stakeholders to understand event objectives, preferences, and requirements.

- Assist in developing event concepts, themes, and designs, while ensuring adherence to timelines and budgets.

- Research and recommend venues, vendors, and suppliers based on client needs and budget constraints.

- Coordinate logistical details including venue selection, catering, audiovisual equipment, transportation, and accommodations.

- Effectively communicate with stakeholders and suppliers, providing updates, gathering feedback, and addressing concerns.

- Oversee on-site event setup, execution, and breakdown to ensure all elements are implemented according to plan.

- Conduct post-event evaluations to assess success and identify areas for improvement.

Qualifications Requirements:

- Minimum of 3 years' experience in event/workshop organization in an international environment.

- Bachelor's degree or equivalent in Business, Marketing, or related fields.

- Excellent verbal, written, and presentation skills in English and Swedish; proficiency in Chinese is a plus.

- Proficiency in graphic/video editing is desirable.

- Demonstrated growth mindset with enthusiasm for challenges and a 'can do' attitude.

- Objective approach and openness to others' views, while fostering a positive team spirit.

- Proven ability to prioritize and meet deadlines without sacrificing quality.

- Strong social and networking skills to support teamwork in project groups and ability to work independently.

Additional Information:

- This is a consultant position with an initial 12-month employment contract, with the possibility of extension.

Location:

Location: Kista, Stockholm, Sweden Full time onsite

Contact Information:

Contact person: Feng Guang, email: