Admin Receptionist

JOB DESCRIPTION NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. Job Summary. To handle the Front Office with poise and efficiency. Support Operations with Admin Support. RESPONSIBILITIES

• Receive incoming calls, identify caller needs and direct to the appropriate extensions.
• Handling incoming and outgoing faxes, copies, scans, all necessary documents.
• Receiving visitors, customers and walk-in company representatives at the reception area, briefing about building safety and handling appropriately by notifying concern person in facility and guide them to the office / meeting room as requested.
• Ensuring the reception area is clean, well-organized and providing safe environment for employees and client / visitors.
• Managing all correspondence including dealing with email and distributing incoming mail to the appropriate individuals.
• Preparing couriers, handover package to courier agency, track the package as necessary / requested, receive courier and handover to concern person.
• Assisting bookings of meeting / training and ensuring meeting rooms always remains tidy and presentable.
• Providing assistance for office events and bookings, ensuring catering / refreshments are available as requested.
• Maintain and order office / stationary supplies, IT / electronic accessories by checking stock and determine inventory level, anticipating needed supplies, placing and expediting orders.
• Issue visitors and goods passes for JAFZA
• Timekeeping and sign off in Kronos system.
• Creating Purchase orders in JDE and maintaining records. Follow up and getting supplies delivered and keeping track of invoice with accounts as needed.
• Managing facility related contracts and price negotiations with vendors / service providers with facility coordinator.
• Assist with travel arrangements and hotel bookings as requested.
• Maintain well organized and efficient office environment.
• Coordinate with facility coordinator about building requirements and assist as needed.
• Provide back-up support for admin and facility coordinator.
• Maintain calibration record, maintain safety related records and notify before expiry. Take necessary action for renewal / reinspection.
• Any other work-related tasks assigned by manager.

BEHAVIORAL SKILLS/COMPETENCIES REQUIRED:

• Pleasant and with good customer relation
• Good Verbal and Written Communication
• Computer Literate - Microsoft Office
• Telephone Skills
• Supply Management
• Documentation

EDUCATIONAL QUALIFICATION & EXPERIENCE REQUIRED: ESSENTIAL

• Minimum Diploma degree
• 3 years or above work experience
• Good command of English

DESIRABLE:

• Bachelor's Degree
• Oil and Gas company experience will be an advantage.
• Experience of working with Kronos and JDE will be an advantage

ABOUT US Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success. We Power the Industry that Powers the World Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future. Global Family We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work. Purposeful Innovation Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better. Service Above All This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.