HR Administrator

Job Description

Role: HR Administrator (Full-time)

Reports to: People and Culture Manager 

Based in: Dubai (Hybrid) As HR Administrator, you’ll focus on managing the administrative aspects of the employee life cycle, including recruitment, onboarding, training and development. Y ou'll provide comprehensive support to the People and Culture Manager, ensuring smooth operations and fostering a positive workplace culture.

Attention to detail is crucial, along with excellent organi s ational skills, strong interpersonal abilities, and discretion in handling confidential information. Your role also requires adaptability, problem-solving skills, and a proactive approach to addressing employee needs.

Core Responsibilities: 

• Provide support in various HR-related tasks and projects as assigned by the People and Culture Manager. 
• Assist in the maintenance of employee records, including data entry, filing, and documentation. 
• Oversee the management of our Dubai Office, including but not limited to ensuring all IT requirements such as Wifi are in working order, maintaining general tidiness, managing inventory to keep supplies stocked, and facilitating access for employees as needed.
• Assist in the coordination of training programs and workshops, including scheduling, logistics and participant communication .
• Maintain records of employee training and development activities. 
• Collaborate with the People and Culture Manager to identify opportunities for employee growth and development. 
• Maintain online Learning & Development Calendar on the company intranet.
• Assist in the maintenance of employee records, including data entry, filing, and documentation. 
• Support the employee onboarding and offboarding process by coordinating employment visas between employees and regulatory bodies ( DMCC and Twofour54)
• Support the recruitment process by scheduling interviews, coordinating candidate communication, and managing job postings. 
• Assist in organising and participating in employee engagement activities and events. 
• Collaborate with the People and Culture Manager to gather feedback and suggestions from employees. 
• Contribute to initiatives aimed at promoting a positive work environment and work-life balance. 
• Contribute to employee engagement and satisfaction initiatives which indirectly contributes to client success.

• Collaborate with the finance team to assist with any HR-related enquiries such as salary and annual leave. 
• Be willing to provide administrative support to other departments if and when required. 

Experience : 

• 3-5 years’ experience in Business/HR Administration. 
• Proficiency in MS Office applications 
• Experience with the use of a Human Resources Management System (HRMS, currently BambooHR)
• Knowledge of UAE Labor Law and Employee Visa requirements is advantageous. 

K ey C ompetencies :

• Regularly asks for feedback and reacts well to it: Actively seeks feedback on performance and incorporates it for continuous improvement. Responds positively to constructive criticism and uses it to enhance skills and performance.
• Actively participates in team discussions and meetings: Engages proactively in team discussions and meetings. Offers ideas, insights, and suggestions to contribute to the team's goals and objectives.
• Pays attention to detail and thoroughly reviews work: Demonstrates meticulous attention to detail in all tasks. Conducts thorough reviews of work to identify and rectify errors or inconsistencies. Strives for accuracy and precision in all aspects of work.
• Identifies issues or challenges and articulates problems: Proactively identifies issues or challenges within their scope of work. Clearly articulates problems and communicates them effectively to relevant stakeholders. Initiates problem-solving efforts and contributes to finding solutions.

ABOUT ACORN STRATEGY

Voted Large Agency of the Year and winner of multiple international awards, Acorn Strategy is a full-service communications consultancy with offices in Dubai, Abu Dhabi, Melbourne, Perth, and London, and an ever-expanding client roster. We are an integrated marketing, public relations, and digital consultancy that delivers sharp, agile, and creative strategies to help grow our clients’ business.

OUR CULTURE

We understand that our success depends on recruiting and retaining the highest quality individuals. We have created an environment for people to grow and learn through a culture that empowers creativity, innovation, and professionalism. The core values we live by are collaboration, agility, bravery, curiosity, and growth.

OUR PEOPLE

Over the years we have come to realise that although each of our team members are unique, we each share a series of personal traits that have successfully linked us culturally as a team and as an agency at large.

DIVERSITY AND INCLUSION

We aim to create an inclusive workplace that supports our diversity and increases our potential to produce work that better represents and resonates with the world around us. We recognise that our strength lies in our commitment to inclusivity and diversity.

Our dedication to fostering an inclusive workplace isn't just about checking boxes – it's about harnessing the collective energy of individuals who bring unique insights to the table, ultimately contributing to our success.

We firmly believe that a team of individuals from diverse walks of life enables us to craft campaigns that resonate with a global audience.

We're passionate about creating an environment where everyone can contribute their distinct talents, ideas, and perspectives, regardless of their gender, ethnicity, age, abilities, or any other defining factor.