Corporate Administrator

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team and growing fast. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Assist with the administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities
• Assist with incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Assist with the maintenance of accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, banks and regulatory and tax authorities, (as applicable)
• Assist with regulatory and statutory filings
• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary
• Assist with the audit of corporate entities

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• Some financial services experience (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.