We are eager to add an influential Administrative Assistant (Calendar Management) to join our experienced team at G-TECH Services in Houston, TX.
Growing your career as a Full-Time Administrative Assistant (Calendar Management) is an unparalleled opportunity to develop productive skills.
If you are strong in teamwork, persuasion and have the right drive for the job, then apply for the position of Administrative Assistant (Calendar Management) at G-TECH Services today!
Responsibilities
Purpose: This administrative assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:
- Primary responsibility of supporting leaders in multiple US locations and collaborating with support teams globally.
- Extensive calendar management, strategically coordinating and prioritizing time-sensitive matters for multiple leaders to optimize efficiency and time management.
- Arranges domestic and international business travel. Books flights, cars, makes hotel and restaurant reservations, acquires Visa/Passport requirements as necessary.
- Completes expense reports for self and others and submits on behalf of leader and/or team in compliance with TER guidelines.
- Maintain distribution lists and organizational chart. Department focal point for Records Management.
- Coordinating large group meetings both internal and external, ensuring visitor access and direction is provided.
- Department focal point for and resource for office tools, equipment and supplies
- On-boarding new hires, request appropriate accesses, setup office space, order hardware, peripherals, and office phone.
- Ordering materials and supplies using appropriate applications
- Handling mail, faxes, shipping and other department requirements
- Serves as a member of the Purchasing Office Professional (POPs) team and provides backup for Purchasing administrative support staff.
The successful candidate will demonstrate the ability to:
- Work independently to produce quality and timely results with minimal supervision.
- Communicate and relate well to people from all levels both internally and externally.
- Work effectively with people from diverse backgrounds and cultures.
- Demonstrates comfort and skill when using technology, and aptitude to continuously become proficient in new software systems as needed.
- Provide quick, accurate, and consistent decision-making and problem-solving with excellent communication skills and impeccable attention to detail
- Work diligently to proactively maintain smooth day-to-day office operations.
- Multitask, manage complex schedules, and meet deadlines
Qualifications
- Associate's degree or higher preferred
- Experience working in an office environment, performing administrative tasks, providing support to coworkers, and managing multiple priorities.
- An organized self-starter enabling good judgment
- Well-organized, detail-oriented, ability to multitask with great follow up skills
- Strong verbal and written communication skills
- Proficiency in Microsoft applications, such as Excel, Word, PowerPoint, SharePoint, Teams and Outlook
- Experience with the creation and manipulation of large spreadsheets desired
Benefits of working as a Administrative Assistant (Calendar Management) in Houston, TX:
● Career Growth Potential
● Professional Development Opportunities
● Attractive packageCompetitive Pay