Vendor Coordinator Admin - Growth-Minded Organization

Vendor Relations Admin

Dallas, TX

$21-22/hr

Monday - Friday, 8AM - 5PM, onsite

The Vendor Relations Department is responsible for a wide range of tasks that facilitate the daily management, interaction, oversight, and administration of our strategic service partners. We are currently seeking a Vendor Relations Admin to join our team.

Key Responsibilities:

• Assist in the recruitment, retention, and maintenance of subcontractor relationships for our client's national accounts.
• Maintain and manage current business relationships while actively seeking new strategic alliances.
• Update and organize vendor records, negotiate and manage contracts, and provide training to new vendors.
• Handle accounting discrepancies and prepare reports for the Director of Vendor Relations.

Education & Experience:

• High school diploma required.
• 2-3 years of admin experience, preferably in a role emphasizing negotiations and relationship building.
• Goal-oriented and motivated individuals are encouraged to apply.

Candidate Attributes:

We are looking for candidates who possess the following attributes:

• Ability to handle multiple tasks under pressure, meet tight deadlines, and seize last-minute opportunities.
• Proficiency in Windows-based operations, including Microsoft Excel, Microsoft Word, and PowerPoint.
• Strong organizational skills, dependability, resourcefulness, promptness, follow-through, and time management.

Job Specific Tasks:

• Answer a high volume of phone calls.
• Update Certificate of Insurance (COI) requests and run the COI report monthly.
• Follow up with vendors regarding the status of paperwork and contracts.
• Update the Batch GEO mapping system monthly.
• Assist with receiving invoices.
• Issue customer-requested COIs.
• Create and maintain vendor profiles.
• Send out new contracts and renewals using DocuSign as needed.
• Navigate the DocuSign database to send contracts to our subcontractor network.
• Negotiate rates with potential and existing vendors.