Executive Assistant - Innovative Company

Ultimate Staffing has partnered with a fantastic organization who is seeking an experienced Executive Assistant ASAP to join their growing team. If you have 3+ years in a C-Level setting apply today for immediate consideration.

Connect with us at or call 860.524.5573

What's in it for you?

· Up to $25 per hour

· Internal growth opportunities

· Awesome benefits, PTO, and company culture

· Weekly pay via direct deposit

· Remote 2 days a week

What's needed for this role?

• Manage COO's and CLO's schedule, mail, voicemail, and e-mail, ensuring proper disposition of all correspondence and tracking all requests and inquiries referred to other staff.
• Brief Chiefs daily, or as necessary, on substantive communications; seek guidance and direction when appropriate to determine desired action to be taken.
• Oversee the preparation of briefing materials prior to internal and external meetings; maintain file copies as appropriate.
• Arrange meetings on behalf of Chiefs.
• Respond to phone, email, and in-person requests on behalf of Chiefs.
• Respond to complaint calls and general inquiries, routing appropriately.
• Use judgment in the receipt, response and/or referral of calls from the community, elected officials, board members, and stakeholders.
• Maintain administrative systems and procedures in a timely and accurate manner.

​ Requirements include:

* 5 years' equivalent or related working experience, with 1 year as a field specialist; a combination of experience plus a Bachelor's degree may be a substitute.

* Superior proficiency in the use and application of all Microsoft Suite applications, including Calendar and Teams.

* Proven ability to compose original business letters correspondence where accuracy and tact are of the utmost importance.

* Proven ability to maintain confidentiality in matters of organizational personnel, finance, and developing strategic plans.

* Excellent organizational skills with the ability to establish priorities and schedule activities as necessary to complete all tasks in a timely manner, achieve deadlines, multi-task.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.