Administrative Assistant

We are seeking an experienced Administrative Assistant who thrives in a dynamic and fast-paced environment. This role is perfect for someone who is organized, tech-savvy, and has experience in startup or tech environments. As our team and workload have expanded, you will play a crucial role in managing a diverse range of administrative and project tasks. These include conference planning and logistics, executive support, and leveraging technology to support a small team in a vibrant, remote setting. This position offers significant growth potential in a developing company where adaptability is essential. Key Responsibilities: Manage and oversee tasks in ClickUp (project management software), ensuring timely follow-ups with team members.
Coordinate all aspects of veterinary conference planning including scheduling, liaising with organizers, travel arrangements, event planning, and logistical support.
Handle HR administrative tasks such as supporting onboarding and offboarding processes, conducting employee surveys, scheduling interviews, and managing recruitment activities through our Lattice HR system.
Provide comprehensive support to the executive team, including arranging travel, scheduling meetings, and managing daily tasks.
Take charge of planning and logistics for company-wide offsites, as well as support team travel arrangements.
Organize and maintain company slide decks and monthly virtual events.
Manage ordering of company apparel and equipment.
Offer general administrative support across various teams, including Veterinary and Marketing departments.
Efficiently manage email communications and prioritize daily tasks that require immediate attention.
About Us:
We are a rapidly growing, venture-backed startup fully committed to making it easier for pet parents to ensure their pets receive the best care. Our platform offers personalized advice and solutions, helping pet owners make informed decisions about health products for their pets, starting with pet insurance. We aim to reduce the financial stress of veterinary care and enhance pet welfare through thoughtful engagement with pet parents and veterinary professionals. Our Team and Culture:
Our team, while primarily based in NYC, operates in a flexible, remote-first environment, with established hubs in key cities including San Francisco. Regular company offsites foster team bonding and personal growth, featuring activities like paddle boarding, ropes courses, and yoga. We value a culture of transparency, accountability, and positive communication, always striving to support both our employees and the pet owners we serve. Location Details:
This position is currently remote but will transition to a hybrid model with a requirement to be present in either our San Francisco or NYC office two days a week. We currently utilize WeWork offices on a part-time basis. Ideal Candidate:
You are a proactive, self-motivated individual with a strong administrative background and a passion for technology and innovation. You excel in a remote or hybrid work setting and embrace opportunities to develop professionally. Your organizational skills are impeccable, and you approach every task, big or small, with enthusiasm and precision. If you have a love for animals and a commitment to enhancing pet care, we would love to connect with you!
Employment Type: Full-Time
Salary: $ 19.00 26.00 Per Hour