Sales & Event Coordinator - Join a Market Leader

What you have  

• Highschool diploma or Associate Degree and 2 – 3 years of relevant experience  

• Strong computer skills, including knowledge of Word and Excel programs 

• Ability to work in an organized, effective, and efficient way 

• Excellent communication skills, both verbal and written 

• Ability to use technology, e.g., computers, iPads, tablets 

• Experience working collaboratively across different teams within an organization 

• Proven ability to multitask, and able to react and handle any last minute needs or situations 

• A sense of ownership in everything that you do 

What you’ll do  

• Process contracts, proposals, and general correspondence for sales and catering staff as needed 

• Process, coordinate, and distribute event orders, banquet checks, revisions, guarantees, event reports, group resumes, and Daily Event Sheets, for the Events Team 

• Monitor phones for sales and catering staff. Qualify incoming inquiry calls and ensure that they are dealt with accurately, timely, and in a professional manner 

• Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate. Enter group blocks into reservation system 

• Work with Events Teams on detailing upcoming functions as needed including obtaining guarantees and confirming arrangements 

• Assist managers on creative projects including proposals, direct mail pieces, invitations, and special events 

• Input group rooming lists using reservation systems, revise room blocks to maintain the required number of available rooms, and keep organized files of all groups 

• Assist guests and clients with event changes, requests, and other needs as appropriate 

• Monitor ordering of office supplies and sales collateral to ensure sales offices is stocked with necessary materials 

• Other necessary duties as reasonably assigned by manager