Administrative Coordinator Confid

Position Summary:

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator Confid for the Dean's Office within the School of Arts & Sciences. Among the key duties of this position are the following:

• Provides daily coordination and follow-through of the policies and procedures concerning employment of faculty, staff, and students in the School of Arts and Sciences.
• Works with Human Resources Managers to process academic appointments for the School.
• Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters.
• Initiates, researches and responds to individual inquiries and large-scale communications.
• Works with SAS -IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs.
• Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.
• Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits of reports and records to ensure accuracy of data and HR related transactions.
• Completes purchases and inventory.
• Ensures compliance with University purchasing procedures and guidelines.
• Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
• Provides routine and non-routing information and explanation to employees and department administrators.
• Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.
• Prepares and distributes of documents, including cost-related analyses, requested by OULR , and OGC in support of the university's labor negotiations efforts and in support of labor relations functions relation to the administration of cba's.
• Serves as liaison within and outside unit.
• Works under general supervision, within established work parameters, with few direct instructions.
• Carries out routine and non-routine tasks with occasional review of work outputs by the Human Resources Managers.
• Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.

Minimum Education and Experience:

• Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources.
• A minimum of two years of human resources related experience.

City: New Brunswick

State: NJ

Equipment Utilized:

• Uses Cornerstone, HCM , Guardian (E-Verify), SAS Systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office (especially Excel).

Physical Demands and Work Environment:

• Ability to go up and down stairs as well as lift up to 15-20 pounds.
• Travel to all RU-NB campuses using personal vehicle.

Special Conditions:

Posting Number: 24ST1374

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.