Construction Administrator

Job Overview:

We are seeking a highly organized and detail-oriented Construction Administrator to support our construction projects. The ideal candidate will assist in coordinating project activities, managing documentation, and ensuring that construction projects run smoothly and efficiently. This role is crucial for maintaining project timelines, budgets, and compliance with industry standards.

Key Responsibilities:

• Project Coordination:
  • Assist in the planning and scheduling of construction projects.
  • Coordinate project activities and ensure all tasks are completed on time.
• Documentation and Reporting:
  • Prepare, manage, and distribute project documentation, including contracts, submittals, RFIs, change orders, and progress reports.
  • Maintain organized and up-to-date project files and records.
• Communication:
  • Serve as a liaison between project managers, contractors, subcontractors, vendors, and clients.
  • Facilitate effective communication and collaboration among project stakeholders.
• Compliance and Quality Control:
  • Ensure compliance with company policies, safety standards, and regulatory requirements.
  • Assist with quality control inspections and monitor construction activities to ensure adherence to project specifications.
• Financial Management:
  • Assist in the preparation and tracking of project budgets and expenses.
  • Process and track invoices, payments, and purchase orders.
• Administrative Support:
  • Provide administrative support to the construction team, including scheduling meetings, preparing agendas, and taking minutes.
  • Manage office supplies and equipment for the project site.

Qualifications:

• Education:
  • High school diploma or equivalent; Associates or Bachelors degree in Construction Management, Engineering, Business Administration, or a related field preferred.
• Experience:
  • Proven experience as a Construction Administrator or in a similar administrative role within the construction industry.
  • Familiarity with construction project management software (e.g., Procore, Buildertrend) and MS Office Suite (especially Excel and Word).