Construction Project Coordinator

System One is hiring a Construction / Facilities Project Coordinator our client in Hershey.  They are a well known learning institution dedicated to making a difference in the life of a child.  This is contract to possible hire position!



Project Coordinator overview

• Perform diverse administrative duties to support the Facilities Management Asset Renewal.
• Set-up construction project files, maintain files from Pre-Construction through Close-Out.
• Set-up construction email folders, maintain and respond as needed. Responsible for Asset Renewal email folder.
• Maintain electronic project documents in MHS V:Drive and ProCore, project management software.
• Perform contract development through execution process.
• Perform service requests and work orders for Facilities Management.
• Preparation of Invitation to Bid for Construction Projects. Work with vendors from confirmation of bidding through creating the bid comparison sheet to provide to Procurement for project award.
• Generate contracts and purchase orders, input information into Peoplesoft for routing approval.
• Created a system to establish a new process for generating and maintaining Master Agreements for MHS approved preferred vendors.
• Assist Project Managers in requested tasks daily.
• Reconcile project costing by maintaining BAR Report.
• Close contracts and purchase orders once the project is paid for in full and directed by the Project manager.
• Schedule and attend meetings and generate/distribute minutes to all project team members.
• Assist with 11-month walk through meetings, creating and maintaining punch list.
• Assist with compilation of project closeout information.
• Responsible for receiving inventory for Purchase Orders.
• Keep the Project Manager and other team members informed about the administrative status of the project and any issues that may impact the Milton Hershey School.

Project Coordinator Requirements

• Efficiently create Word, Excel, and PowerPoint documents as requested.
• Experience with Construction or Facilities renovations experience.
• Excellent communication skills

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