Executive Assistant - Construction Operations & Business Development Support

A growing construction services company expanding into electrical, generator, and related field services is seeking a proactive and highly organized Executive Assistant to support leadership with daily operations, business development, sales follow-up, and administrative coordination.

Key Responsibilities:

Executive & Operational Support

• Provide daily executive support to company leadership, helping manage priorities, schedules, tasks, and follow-up items.
• Track important deadlines, commitments, and action items to ensure nothing falls through the cracks.
• Organize operational issues, questions, and requests to ensure they are properly addressed and followed through.
• Prepare daily or weekly updates outlining completed tasks, outstanding items, blockers, and next steps.
• Help leadership stay focused by managing administrative details and coordinating priorities.

Construction Operations Support

• Support day-to-day coordination related to construction, electrical, generator, and field service operations.
• Maintain organized records related to projects, customers, vendors, leads, and operational tasks.
• Assist with communication and coordination between leadership, office staff, subcontractors, vendors, and external partners.
• Help maintain project trackers, checklists, documentation, and workflow systems.
• Support the creation and improvement of processes that help projects run more efficiently.

Sales & Business Development Support

• Assist with tracking sales opportunities, leads, and follow-up activities.
• Monitor unclosed leads and ensure timely follow-up actions are completed.
• Support appointment-setting and lead generation efforts by organizing information and coordinating next steps.
• Maintain CRM updates, sales notes, pipeline information, and follow-up records.
• Assist leadership with business development initiatives, partnerships, and growth opportunities.
• Help organize ideas, research, and action plans related to company expansion.

Process Improvement & Systems

• Create, update, and maintain SOPs, checklists, templates, and repeatable workflows.
• Identify opportunities to improve organization, communication, and operational efficiency.
• Help implement systems that improve accountability and follow-through.
• Utilize AI tools, automation platforms, and productivity software to reduce repetitive tasks and improve efficiency.
• Assist with documentation and organization of company knowledge.

Administrative & Communication Support

• Coordinate meetings, follow-ups, reminders, and internal communications.
• Maintain organized files, documents, notes, and business records.
• Assist with research, reporting, and preparation of leadership materials.
• Communicate professionally with customers, vendors, partners, and internal team members.
• Maintain confidentiality when handling company information.

Qualifications & Skills:

• Experience as an Executive Assistant, Operations Assistant, Project Coordinator,
• Construction Administrator, or similar support role.
• Experience working with a construction, trades, home services, electrical, generator, or field-service company preferred.
• Strong written and verbal English communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and keep tasks moving forward.
• Strong follow-up skills and ability to hold processes accountable.
• Ability to work independently, make decisions, and take ownership of responsibilities.
• Comfortable working with sales teams, contractors, vendors, and operational partners.
• Ability to organize information and turn broad ideas into actionable steps.
• Professional, reliable, and trustworthy with strong judgment.

Preferred Experience:

• Previous experience supporting a construction company, contractor, or home service business.
• Familiarity with construction workflows, project coordination, estimating, scheduling, or customer communication.
• Experience with CRM systems, lead tracking, or sales pipelines.
• Experience coordinating with marketing agencies, appointment setters, or lead-generation partners.
• Experience creating SOPs, process documentation, and operational systems.
• Familiarity with AI and automation tools such as ChatGPT, Claude, Zapier, or similar platforms.
• Experience supporting companies during periods of growth or expansion.

• Work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.
• Paid training

Schedule:

• 40 hours per week
• Monday to Friday
• Night shift - PH time