Executive Assistant / Office Operations

Executive Assistant t is needed for a contract opportunity for our Entertainment client located in New York City. 



Job Details
Duration: 3 months+ initial contract (Possibility to extend or convert)
Location: Madison NY
Schedule: Hybrid
Hourly Pay rate: $25 Duties

• Coordinating meetings and maintaining Outlook calendars
• Answering and screening phone calls
• Booking travel arrangements
• Preparing expense reports and assistance with review follow-up
• Opening and dispersing mail
• Coordinating departmental supply needs
• Other day-to-day administrative support and special projects as needed
• Preparing invoices for approval and payment processing
• Assistance with vendor set-up requests
• Assistance with Concur training and troubleshooting (Super User for the division)
• Compliance coordination support (e.g., Business Continuity Plan updates, training delinquency follow-ups, etc.)
• Generating reports and distributing documents as necessary, including coordination of monthly financial reporting packages
• Assistance with other finance support including corporate cell phone requests, charitable contribution requests, etc.
• Serve as liaison with various departments to address facilities related issues and inquiries including troubleshooting, coordination of office purchases (e.g. office supplies, furniture, kitchen supplies, office equipment) clarification and inquiries regarding building policies and protocol, etc.
• Coordinate to ensure common areas of the floor (Pantry, Copy Rooms, Supply Room, Meeting Rooms, Freight Area) are well maintained, organized and stocked as required
• Coordinate work order requests 
• Other tasks as needed

  Requirements

• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills
• A detail-oriented self-starter with prior experience as an EA for high-level executives
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the org
• Resourceful, can-do attitude
• Thrives in a fast-paced environment
• Bachelor's degree preferred
• Three to five years' prior experience in supporting a senior executive or team

  Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit  to contact us if you are an individual with a disability and require accommodation in the application process.