Human Resources Administrator, Stanford Law School

Human Resources Administrator, Stanford Law School 🔍School of Law, Stanford, California, United StatesNew📁Human Resources📅2 days ago Post Date📅103308 Requisition #Human Resources Administrator 1 Job Code: 4698Grade: FExemption: Non-exemptFTE: 100%
*Note: Only internal candidates are being considered for this position.
Stanford Law School, on the campus of one of the world’s leading research universities, offers unmatched opportunities. We are known for our collegial culture, which is intimate and egalitarian. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni — all support and inspire each other to explore, excel and contribute to the world through law.Stanford Law School is recruiting for the position of Human Resources Administrator (HRA) to support its Human Resources department, under the direct supervision of the Senior Human Resources Administrator. The HRA acts as one of the first points of contact for all human resources inquiries at the Law School, and serves as a resource to staff and faculty on human resources policies, procedures, and practices and will have a strong commitment to confidentiality.The HRA is an integral position on our HR team. A successful candidate will possess strong customer service skills and apply those skills to supporting a diverse population of 280 regular benefits eligible staff, 64 faculty, and 45 student/contingent employees. Given the generalist nature of this position, it is expected that the HRA be resourceful and take initiative in learning the many facets and needs of the HR office and its clients (systems, process flow, employee populations, etc.). To be successful in this role, you will embrace a culture that believes in teamwork, accountability, flexibility, honesty, and a growth mindset. You will join a collaborative team that performs work with a high standard of confidentiality and respect at its foundation. As one of our “go-to” human resources contacts for staff for a wide variety of inquiries, you’ll effectively communicate human resources and departmental policies and procedures, and will resolve basic issues as appropriate. Your responsibilities include: Analyze issues from an HR perspective in order to determine, implement and communicate appropriate course of action and response for basic issues, while consulting with other team members as appropriate for more complex issues.Provide administrative, policy, hiring and compliance support for the hiring process.Maintain personnel files in OpenText Meet with new employees to complete I-9’s and process appropriate hiring and employment authorization documents while ensuring compliance with policy. Follow up as appropriate to ensure all compliance training and documents are completed in a timely manner.Perform a high volume of system and spreadsheet data entry under tight deadlines to track seasonal and year-round employee hires, terminations, employment updates and payroll payments. Initiate and track completion of background checks and required pre-employment onboarding steps, and follow-up with employees as needed.Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. Initiate and track background checks. Serve as the Axess Timecard Administrator for the Law School. Become the subject matter expert and staff resource in this area. Prepare and send offer letters to contingent employees. Collaborate with HR supervisors on offer letter drafts and other correspondence.Coordinate the recruitment process and collaborate with hiring managers to post positions in Taleo, the recruitment management system and on external websites. Assist in the exit process of staff.May explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.Provide general administrative support for human resources staff.Audit payroll payments to ensure accuracy and resolve pay issues.Create and maintain labor distribution schedules in Oracle for accurate distribution of staff and faculty salaries. Perform labor adjustments as needed.Assist with the coordination and staffing of annual HR events.Assist in the annual performance appraisal process by reviewing and track appraisal forms in GPS and other formats.Support the process (transactions and documentation) for academic and staff appointments/reappointments, student and temporary hiring.Engage with, support and be curious about Pinnacle. To be successful in this position, you will bring:Associate degree and two years of relevant experience, or a combination of education and relevant experience. Bachelor’s degree preferred. Strong attention to detail and accuracy: Ability to process a high volume of tasks, data entry and data management while still maintaining a high level of accuracy. Demonstrated quantitative and analytical skills. Ability to learn and apply general human resources policies using problem solving skills: Preferred familiarity with Stanford policies and state and federal employment and labor law. Ability to analyze issues from a human resources perspective in order to communicate and implement effective solutions.Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.Excellent oral and written communication skills.Strong and effective interpersonal and customer service skills: Demonstrated ability to communicate effectively with diplomacy and tact.Ability to organize, set priorities, and work independently while taking direction from others as appropriate.Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems such as PeopleSoft, and time/leave systems strongly preferred. Experience using email and internet. Experience using Google Drive suite (Docs, Sheets, Forms, Slides) preferred.Ability to frequently sit, and consistently perform desk-based computer and other office-related tasks Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to ApplyWe invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should examples of your experience with attention to detail, responsiveness, and decision-making. The expected pay range for this position is $33.65 to $40.38 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.Additional Information

• Schedule: Full-time
• Job Code: 4698
• Employee Status: Regular
• Grade: F
• Requisition ID: 103308
• Work Arrangement : Hybrid Eligible