Safety and Support Services Assistant

Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following\: 

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, an Associate’s degree (foreign equivalent or higher) and two (2) years of full-time administrative experience may be considered. Administrative experience (student experience may be considered). Experience with Microsoft Office Suite and/or Google Workspace. Customer service experience. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes”).

Preferred Qualifications:
Experience working in a campus residence setting. Experience with safety and support. Experience responding to crisis and/or early intervention (i.e. on-call for emergency response, conflict mediation, responding to medical or mental health emergencies, fire alarms, etc.). Student leadership experience (i.e. participation in student groups, organizations, a Resident Assistant, etc.). Experience with hiring, training and/or supervising student staff. Experience working with a diverse college population.

Brief Description of Duties:
Reporting to the Associate Director, Assistant Director, or designated coordinator within Safety & Support Services, the Safety and Support Services Assistant provides administrative, operational, and supervisory support for Campus Residences programs and services. The position is responsible for supporting the daily operations of assigned functional areas, assisting with the supervision of students, coordinating projects and services, supporting compliance with University policies and procedures, and supporting a safe, secure, and supporting residential environment.
The incumbent serves as a live-in professional staff member who maintains a visible campus presence, participates in an live in duty rotation, and assists with emergency response, crisis management, and major university events as needed.
This role will have a functional assignment in one of the following areas\: health and safety, residential fitness centers, residential community centers, residential warehouse operations, and residential safety and support services operations.

Operations & Program Administration

• Assist with the daily operation and administration of assigned Safety & Support Services programs and facilities.
• Assist with the coordination of projects, services, inspections, assessments, and operational initiatives.
• Maintain records, reports, inventories, databases, and operational documentation.
• Monitor compliance with departmental procedures, University policies, and applicable regulations.
• Collaborate with campus partners to ensure efficient service delivery and operational effectiveness.
• Assist with budget tracking, purchasing, procurement, and financial reconciliation activities.
• Assist in analyzing operational data and help prepare reports to support assessment and decision-making.

Student Staff Supervision

• Assist supervisory staff to recruit, hire, train, schedule, supervise, and evaluate student assistants.
• Assist supervisory staff to delegate responsibilities and monitor performance for student assistants.
• Utilize scheduling and workforce management systems, including Subitup.
• Support student development and promote a positive team environment.

Customer Service & Campus Partnerships

• Provide high-quality customer service to students, staff, faculty, parents, and campus visitors.
• Serve as a resource regarding departmental programs, policies, and procedures.
• Coordinate communication and referrals with campus departments and external partners.
• Respond to inquiries and resolve operational concerns in a timely and professional manner.

Policy Compliance & Conduct

• Assist supervisory staff to interpret, apply, and enforce University and Campus Residences policies.
• Participates in conducting hearings as assigned. 
• Assist with policy education and compliance initiatives.
• Support risk management, safety, and operational compliance efforts.

Emergency Response & Duty Responsibilities 

• Participate in the live-in duty rotation.
• Respond to emergencies, critical incidents, and facility-related concerns as needed. 
• Assist with continuity of operations and emergency preparedness initiatives.
• Support campus-wide events, including Opening Week, Homecoming, Admitted Students Day, and other university traditions.

Live-In Expectations

• Maintain assigned on-campus residence as primary residence.
• Maintain a consistent and visible campus presence.
• Assist during emergencies and critical incidents, including off-hours as needed.
• Assist with the coordination of extended absences with supervisory staff. 

Professional Development and Committee Involvement:

• Participate in opportunities that promote your learning, growth, and development (i.e., classes, training, committees, webinars). 
• Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas within and outside your department/unit (i.e., campus-wide traditions, events, programs).

• Other duties or projects as assigned as appropriate to rank and departmental mission.
• Hours outside the typical work schedule may be required at times.

Special Notes:
This is a full-time live-on appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Salary\: $45,372 + $4,000 Location Pay = $49,372 Total Compensation
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

***Out-of-State Applicants\: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.
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