Special Officer, Office of the CEO

About the Role

The Special Officer, Office of the CEO – United States is a foundational, execution-focused role supporting A1’s US market entry and office setup.

You will work closely with the CEO and early leadership team to support the practical, day-to-day execution required to establish A1’s US presence. This includes office setup, coordination across teams, early hiring support, and keeping launch-related activities moving forward.

This role is intentionally broad and flexible, suited for someone who enjoys building from zero, handling ambiguity, and taking ownership of follow-through. It is not a pure administrative role - while coordination and logistics are core, you will also be involved in building local networks, engaging recruiters, supporting early hiring efforts, and helping maintain launch momentum.

What You Will Be Doing

• Support the CEO directly on US launch activities, including scheduling, preparation, follow-ups, and execution of priorities tied to office and team setup.

• Help set up the US office from scratch, including basic operational arrangements, vendor coordination, documentation, and local admin workflows.

• Build and maintain a network of recruiters, hiring partners, and service providers in the US to support early-stage hiring needs.

• Coordinate early hiring and interview logistics, working closely with internal TA teams and external recruiters.

• Act as a central execution point across HR, Finance, Operations, and Product teams to ensure US launch activities stay on track.

• Prepare materials, summaries, and briefing notes to support meetings, pitches, and discussions related to hiring, partnerships, and setup.

• Handle ad-hoc requests, last-minute changes, and urgent execution needs with speed, flexibility, and sound judgment.

What You Will Need

• Experience in office administration, operations, executive support, startup operations, or business coordination

• Strong organisational skills and ability to manage multiple moving pieces in an unstructured environment

• Comfort working closely with senior leadership and handling sensitive information

• Strong communication skills and confidence engaging external parties (e.g. recruiters, vendors, partners)

• Hands-on, proactive mindset—comfortable figuring things out without a playbook

• Willingness to take on both operational and business-facing tasks as needed

(Background is flexible. What matters most is your ability to execute, adapt, and build from zero.)

How We Work

Our organization is very flat and our team is small, highly motivated, and focused on engineering and product excellence. All members are expected to be hands-on and to contribute directly to the company’s mission.

Interview process

If there appears to be a fit, we'll reach to schedule 3, but no more than 4 interviews.

Applications are evaluated by our technical team members. Interviews will be conducted via virtual meetings and/or onsite.

We value transparency and efficiency, so expect a prompt decision. If you've demonstrated the exceptional skills and mindset we're looking for, we'll extend an offer to join us. This isn't just a job offer; it's an invitation to be part of a team that's bringing AI to have practical benefits to billions globally.