Office Administrator Intern

We are currently seeking a motivated Office Administrator Intern to join our team. This internship opportunity will provide valuable hands-on experience in administrative tasks and office management with a focus on supporting the Human Resources, Procurement, Commercial, and Finance departments.

dnata Catering is a leading aviation catering company that provides high-quality meals and services to various airlines. We are committed to delivering exceptional culinary experiences and ensuring the satisfaction of our clients and their passengers. you like to join our Team.

Accepting applications until: 5.4.2024

• Gain practical experience in office administration and operations within the Human Resources, Procurement, Commercial, and Finance departments.
• Opportunity to work in a dynamic and diverse team environment.
• Exposure to the aviation and catering industry.
• Chance to develop valuable skills in communication, organization, and time management.
• Collaborative and supportive work culture.

• Assist in managing daily administrative tasks for the Human Resources, Procurement, Commercial, and Finance departments, including data entry, filing, and document management.
• Support the departments in coordinating and scheduling appointments, meetings, and travel arrangements for team members.
• Assist in organizing and maintaining electronic and physical files and records specific to each department.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail, for the respective departments.
• Collaborate with team members in the Human Resources, Procurement, Commercial, and Finance departments to ensure efficient workflow and effective communication within the office.
• Assist in preparing reports, presentations, and other documents as required by the departments.
• Support the departments in various administrative tasks, such as processing invoices, maintaining vendor files, and assisting with financial data entry.
• Maintain a professional and welcoming office environment for staff and visitors in the respective departments.

This salary range and is influenced by the level of experience. When calculating the base pay, we take into account various factors such as location, qualifications, training, and experience as part of the overall compensation package.

• Currently pursuing a degree in Business Administration, Office Management, Human Resources, Finance, or a related field.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Professional and friendly demeanor with a customer-service mindset.
• Flexibility to adapt to changing priorities and deadlines.

Intellectual/Social demands:

While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant attendance and punctuality - Is consistently at work and on time. Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. 

Physical demands:

While performing the duties of this job, the employee is regularly required to stand, walk; reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and /or move up to 30 pounds. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Use equipment and materials properly.

Work environment:

The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud.

dnata’s Competencies Required to be Successful in the Job:

There are two aspects to working as effectively as we can: our people and our results. Our eight competencies are designed to help you focus on these aspects:

Does what they say they will. And they balance the needs of our customers' needs with our business's needs.

Always gets the job done. And still put the needs of our business first.

Adapts when plans change. Is open to new ideas. Makes suggestions that will help shape our culture.

Understand our business. Uses this understanding in their day-to-day work and plans for the future.

Look for solutions that work for themselves, their team, and the whole organization.

Acts in a way that gets others on board – and when things don’t go to plan, they deal with conflict in the right way.

Share plans with others. Tracks how each project is progressing. Gives constructive feedback during, and after, each project.

Self-aware. Always learning. Always developing. And always helping others to develop, too.

Demonstrated Values to be Successful in the Position:

Employees at dnata are expected to live our Values of Safety and Security, performance-driven, Service Excellence, Delighting Customers, Imagination, and respect. To demonstrate these Values, we expect to observe the following from everyone:

• We put safety and security first in all our actions.
• We will set challenging goals and meet them.
• We deliver to a consistently high quality.
• We take ownership and responsibility of a situation until it is resolved.
• We are not afraid of failure and learn through our mistakes.
• We respect each other regardless of background.

We believe that diversity and inclusion are fundamental to creating a strong workplace and community. At dnata, we’re proud that our workforce is as diverse as the customers we serve. And we’re committed to nurturing your talent with mentoring, volunteer, and professional development opportunities. We welcome everyone. Our employee resource groups are one of the many ways we champion diversity and inclusion at dnata.