Administrative Assistant

Job Position: Administrative Assistant Video and Entertainment Services
Location: Remote (EST Timezone) Work Schedule: Monday Friday 9 AM to 5 PM (EST)

Job Overview:

We are expanding our video company nationally and seeking a highly organized proactive Administrative Assistant to support our dynamic growth across the video photo booth and DJ booking industries. This role is crucial for managing administrative tasks supporting our General Manager and ensuring the smooth operation of daytoday activities. The ideal candidate will serve as an operational generalist adept at multitasking and thriving in a fastpaced environment.

Key Responsibilities:

• Draft and send agreements proposals and followup emails to clients and partners.
• Manage invoice creation and sending ensuring timely payment processing.
• Organize daily leads for each entity ensuring a streamlined process for followups and engagement.
• Assist in hiring processes across various cities including screening applicants and highlighting potential candidates.
• Utilize software tools such as basic Photoshop (for editing text and numbers) DocuSign QuickBooks Gmail Indeed and DJ Event Planner for various administrative tasks.
• Provide general support to the General Manager helping to facilitate efficient operational workflows.

Required Skills and Qualifications:

• Medium to a professional level of spoken English for internal company conversations.
• Familiarity with basic Photoshop DocuSign QuickBooks Gmail Indeed and willingness to learn DJ Event Planner.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Capability to work independently as a selfstarter with a problemsolving mindset.
• Experience in administrative roles preferably within the entertainment video or service industries.

NicetoHaves:

• Experience in the entertainment or video production industry.

Remote Work :

No