Completions Coordinator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Role / Are you up for the challenge?

As a Completions Coordinator, you will play a critical role in ensuring the successful delivery and acceptance of asset data submissions, defects closeout and handover documentation for key stakeholders, including Authorised Rail Operators (AROs), road authorities, municipal councils, and utility providers.

This position focuses on the development, submission, and management of asset acceptance requirements, , in line with project milestones, operational readiness requirements, and asset owner/maintainer specifications.

Working closely with multiple project teams, including Design, Digital Engineering, Delivery, Quality, and Survey Teams, you will streamline completions processes, implement innovations, and ensure compliance with required standards. This role is crucial for B2A to help deliver a seamless transition of assets and support project completions within specified timeframes.

Project Description

Inland Rail is transforming how goods are moved around Australia, connecting Melbourne and Brisbane via regional Victoria, New South Wales and Queensland. This 1,700km fast freight backbone will complete our national freight network – better connecting producers to markets and creating new opportunities for regional businesses, industries and communities.

The Beveridge to Albury (B2A) project is the Victorian portion of the program undertaken along approximately 305 kms of existing northeast rail corridor between Beveridge and Albury. B2A is staged in two tranches. Tranche 1 includes enhancement works across four sites and corridor wide works.

Tranche 2 works will be delivered by John Holland and includes adjustment of track alignments, the provision of new road overbridges and station modifications to enable the safe operation of double-stack freight trains across eight B2A project sites between Wandong and Benalla. 

Responsibilities of the role include / What you will do;

Overall responsibility for the role on this high-profile major project includes:

• Development, submission and management of asset data change requests for all relevant Project stakeholders, including Authorised Rail Operators (ARO), Road Authorities, Municipal Councils and utility providers in accordance with the asset owner/maintainer specifications and submission timeframes.


• Develop forecast of completion artifacts (including Asset registers and as-built drawings) submission to cover entirety of project scope, ensuring timeframes for acceptance are in-line with Project Completion milestones (i.e. staged completion, practical completion, final completion) and Completion Report submissions. Track progress and implement measures to ensure deliverables align with Completions Report submission forecasts and Operational Readiness submission timeframes.


• Scope out and assist with development of PowerBI and other required progress reports for completion artifact submissions and approvals.


• Attend ARO (ARTC and V/Line) Operational Readiness meetings to report on progress of Asset data submissions and relevant artifacts.


• Coordinate site inspections to take asset imagery to supplement asset registers both outside of the rail corridor and under the supervision of track force protection whilst within the rail corridor.


• Review of IFC drawings, Redline drawings, construction programs and asset allocation plans to determine new, modified or deleted assets required for each stakeholder


• Coordinate the formal submissions of Asset data registers and asset images along with relevant stakeholder reviews and comment closure requirements to support Asset data formal acceptance.


• Preparation, submission and tracking of all handover documentation, including asset registers, as-built drawings, operation and maintenance manuals, warranties and certification.


• Knowledge and use of Digital Engineering tools and systems (e.g. PASS/TAS, Ellipse, V/One, QGIS, BlueBeam, DMS) and geospatial data requirements as part of the asset register development process, ARO Asset Management System (AMS) compliance and to satisfy DTP record system (i.e. DMS, PASS/TAS) requirements.


• Liaise with Design, Digital Engineering and Survey Teams to implement innovations to both up and down-stream processes, automate and find efficiencies with obtaining source data (from either the design or GIS model) and the feature survey model and applying them in the Ellipse development process.


• Coordinate defects walkthroughs and site inspections with subcontractors, delivery team, client and relevant stakeholders to ensure all defects are identified and defect rectification plan/timeframe are agreed.


• Identify, log and track defects during construction and post-completion phases.


• Implement closeout processes, ensuring all outstanding works and defects are resolved by the project prior to handover.


• Work closely with the Quality team to ensure all rectification works and completion artifacts required to satisfy completion report requirements meet quality standards.


• Assist the Defects and Handover Manager and Completions teams members with other Completions processes as required.

To be successful in this key role, you must have / What we are looking for;

Qualification:

Essential:

• Advanced Diploma in Engineering, Science, Building, Construction, Quality and/or Completions Management or Project Management

Typical:

• Bachelor’s degree in engineering, Science, Building, Construction, Quality and/or Completions Management or Project Management

Experience
           

Essential:

• 3 - 5 years’ experience in a completion lead or management role, Completions experience gained within the construction, transport or related industries


• Subject Matter Expertise in completions related systems and tools, including Ellipse, PASS/TAS, DMS, QGIS, Geospatial tools and 3D modelling softwares.


• Attention to detail and a commitment to delivering high-quality outcomes.


• Experience and understanding of construction processes, quality and completions standards, and defects management.

Typical:

• Experience in developing and managing project Completion management plans


• Project management experience


• Risk Management practices (2-3 years)


• Audit Management practices (2-3 years)


• Ability to communicate effectively with all levels of management and staff (verbal and written)


• Ability to follow occupational health, safety, quality and environmental procedures in the rail industry

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.


• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.


• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.


• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.


• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.


• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.