Executive Assistant

Executive Assistant - Global Financial Services

12-Month Contract | Sydney CBD | 5 Days Onsite

We are partnering with a leading global organisation within financial services to recruit an experienced Executive Assistant to support a senior leadership team within a high-performing, fast-paced environment.

This is a dynamic and highly visible role, suited to a proactive, detail-oriented professional who thrives on managing competing priorities, engaging with senior stakeholders, and keeping operations running seamlessly.

The Opportunity

As an Executive Assistant, you will provide high-level, confidential administrative support to senior executives and their broader team. You will play a key role in driving team productivity through effective planning, coordination, and communication across a global stakeholder group.

Key Responsibilities

• Extensive and complex calendar management across multiple senior stakeholders
• Coordinating meetings, room bookings, and catering requirements
• Managing logistics for internal initiatives and high-profile client events
• Supporting planning and coordination for international senior visitors
• Preparing presentations, reports, and executive correspondence
• Screening calls and managing incoming communications efficiently
• Organising domestic and international travel, including itineraries and bookings
• Processing expenses and travel claims in line with company policy
• Recording, transcribing, and distributing meeting minutes
• Maintaining filing systems (electronic and hard copy)
• Supporting broader administrative and operational tasks as required

About You

• Proven experience in a similar Executive Assistant role supporting senior leaders
• Exceptional organisational skills with the ability to manage multiple priorities
• Strong experience with complex calendar and inbox management
• Confident communicator with excellent written and verbal English skills
• High attention to detail and a strong sense of ownership
• Positive, proactive, and adaptable approach
• Strong Microsoft Office skills (Word, Excel, PowerPoint)
• Experience within financial services or investment banking is highly regarded
• Ability to handle confidential information with discretion
• Flexible and responsive to changing business needs