Executive Assistant to Founder

The Opportunity

A rare Executive Assistant role supporting founders within a private organisation. This is a trusted, hands‑on position requiring daily on‑site support in a growing and dynamic environment. 3 month temporary to permanent opportunity.

The Role

Working closely with two founders, the Executive Assistant will provide end‑to‑end business and personal support, while supporting office operations, stakeholder engagement and events during a period of growth and transition.

Key Responsibilities

Executive & Traditional EA Support

• Provide day‑to‑day executive support across business and personal matters
• Manage complex diaries and inboxes, balancing competing and shifting priorities
• Prepare correspondence, agendas, minutes and follow‑up actions
• Screen communications and act as a trusted gatekeeper
• Manage expenses, invoices, records and general administrative tasks with precision

Stakeholder & Events Management

• Act as a key point of contact for senior stakeholders, advisors, partners and external providers
• Build and maintain strong relationships with internal and external stakeholders
• Coordinate meetings, briefings and stakeholder engagements
• Assist with planning and delivery of internal and external events, ensuring high‑quality execution

Office Management & Operations (20-25%)

• Assist with an upcoming office relocation and day‑to‑day office operations
• General office management
• Coordinate facilities, suppliers and internal logistics as required

Travel, Private & Lifestyle Support

• Manage complex domestic and international travel, including detailed itineraries
• Coordinate private travel and events, liaising with trusted providers and advisors to ensure seamless delivery

About You

You are a highly trusted Executive Assistant who brings precision, judgement and composure to everything you do. You operate comfortably in confidential settings and take genuine pride in supporting mission‑driven work.

• Exceptional attention to detail, with a high level of accuracy, follow‑through and ownership
• Absolute discretion and confidence operating within highly confidential and sensitive environments
• Innovative and forward‑thinking, with a natural ability to refine and improve processes rather than simply maintain them
• Calm, confident and measured in style
• Highly conscientious, accountable and dependable, with a strong sense of responsibility
• Deeply aligned with the mission, values and purpose of the organisation
• Resilient and adaptable, able to pivot quickly and manage change with professionalism and composure
• Authentic, candid and emotionally intelligent, balancing honesty with professionalism and sound judgement

Apply Today

Please send your resume by clicking on the apply button. Or to have a confidential conversation with Chelsea, call (03) 9691 3649

Reference Number: 06810-0013419530CS

By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.