Payroll Specialist | Immediate Start | NFP Mental Health

Payroll Specialist (Contract)

Location: South Melbourne Area (Hybrid) Term: 4-6 Month Fixed-Term Contract

Sector: NFP Mental Health & Community Services

The Opportunity

This is a unique hybrid role for a payroll specialist who enjoys balancing the precision of Business-As-Usual (BAU) operations with the technical challenge of system transformation.

Our client, a leading NFP in the Mental Health sector, is currently in a dual-phase transition: they are remediating historical data while simultaneously preparing for a major system implementation. We need a Senior Payroll Officer who can maintain a steady hand on our current manual pay cycles while acting as a subject matter expert for our future-state technology.

Key Responsibilities

1. Projects: Remediation & Implementation

• Historical Audit & Remediation: Lead deep-dive audits of payroll data to identify historical discrepancies; calculate and process manual back-pays and adjustments.
• System Implementation Support: Act as a key stakeholder in the rollout of our new payroll platform, assisting with User Acceptance Testing (UAT), data cleansing, and parallel run validations.
• Workflow Mapping: Help document "as-is" manual processes to ensure the new system is configured to handle complex EBA requirements.

1. Core BAU & Manual Processing

• End-to-End Payroll: Manage high-volume, full-function payroll cycles for a diverse workforce of mental health professionals.

• Manual EBA Interpretations: Perform complex manual calculations across multiple EBAs, ensuring compliance where automation is currently limited.

• Specialized Leave Management: Expertly handle manual processing for Sick Leave and Long Service Leave (LSL), ensuring accruals align with specific award entitlements and state legislation.
• Complex Deductions: Manage manual adjustments, salary packaging nuances, and termination payouts.

About You

You are a "payroll technician" who isn't afraid of a spreadsheet. You understand that during a system implementation, manual accuracy is the only way to ensure a successful transition.

• Project Experience: Proven track record in payroll remediation or assisting in a system migration/implementation.
• Manual Calculation Expert: You are highly proficient in calculating pay and leave entitlements manually (outside of a system) to verify accuracy.
• NFP/Health Background: Experience with the complexities of Social, Community, Home Care and Disability Services (SCHADS) or similar Health awards is highly desirable.
• Analytical Mindset: Advanced Excel skills (data manipulation, VLOOKUPs, nested formulas) to assist with data migration and audit tasks.
• Adaptability: You can pivot easily between a structured pay-run deadline and an ad-hoc project task.

Why Join Us?

• Strategic Impact: Your work ensures our frontline staff are paid correctly today and that our systems are fit-for-purpose tomorrow.
• Career Growth: Gain high-level project experience in remediation and implementation within the NFP sector.
• Flexibility: Hybrid work model with a central South Melbourne office location.
• Competitive Salary: Negotiable based on your specific remediation and implementation experience.

How to Apply If you thrive on solving complex payroll puzzles and want to play a key role in a major organizational uplift, please submit your CV and a cover letter detailing your experience with manual EBA calculations and system implementations.

Job Reference Number: 06810-0013398999 - CF

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