Accounts & Office Administrator

Purpose of Position:

Working in a hybrid role, handling diverse administrative responsibilities across multiple departments at the Adelaide Office. Serving as a versatile office administrator, overseeing procurement for local clients, providing support to our finance team, and managing all on-site office needs.

Main Duties and Responsibilities:

• Procurement for local clients/projects /Stock receipt.
• Office Management - Inventory and ordering of office materials, supplies, and services;
• Reception / Front of House.
• Receive and screen incoming calls for both finance and sales and gather information that needs to get to the right people (may be time-sensitive)
• Standard bookkeeping requirements including data entry, invoicing, reporting and banking transactions.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a business application.
• Speak with people outside the company, including potential clients, and greet incoming visitors
• Make sure finished work is free of mistakes when performing data processing or writing letters or other documents.
• Make travel arrangements for staff when required.
• Assist and support management with administrative tasks where needed.

Skills & Competencies

• Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face.
• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organisation: accomplish objectives effectively within time frame given, and carry out administrative duties within portfolio in an efficient and timely manner.
• Commerciality: Ability to apply knowledge in a practical, commercial manner.  
• Transparency: Communicate freely and effectively and is open to feedback on performance.
• Approachability: Receptive to others' views and happy to assist other employees when needed
• Passionate: Encourages others and always bring their best self to work.
• Accountable: Owning situations and outcomes.

Skills & Preferred Experience

• Proven work experience in an Administrative/Book keeping role.
• A high level of customer service skills and professionalism
• A bubbly and bright telephone manner
• Solid knowledge of financial and accounting procedures
• Previous Experience with Xero Accounting Software
• Expertise with Microsoft Applications including Excel
• Excellent analytical and numerical skills
• Ability to manage confidential data
• Professional approach energetic personality
• Ability to work under pressure
• Positive approach to change
• Able to work autonomously and multitask
• Good verbal and written communication skills