Accounts payable administrator

We are looking for a Utility and Outgoings Administrator to join our team. This may be suitable for individuals with Accounts Payable experience.

We are Indara.

Bringing together Australia Tower Network and Axicom under a single identity, we own, build, operate and manage the digital infrastructure that keep Australia connected. We have a growing portfolio of more than 4,300 mobile towers and rooftop sites strategically located across Australia with a focus on high-value metropolitan, regional, and rural areas.

We are also building for tomorrow, expanding beyond our core tower infrastructure capabilities with a range of solutions to support emerging technologies and power smart cities.

Our vision is to accelerate a sustainable digital future for all Australians, capitalising on transformative new technologies that have the power to create smarter, more connected communities. With our customer-focused and innovative mindset, we draw on our engineering and asset management expertise and proven capabilities to offer our customers an expanding range of solutions and services to support their ambitions.

The Opportunity

We are looking for a Utility and Outgoings Administrator to join our team. This may be suitable for individuals with Accounts Payable experience.

Reporting to the Revenue and Payables Manager, you will be responsible for reviewing and coding all outgoing and utility invoices received for Indara sites. This role involves working with various departments both internal and external, and ensuring prompt payment of invoices.

Key responsibilities will include:

Expense Data Management and Maintenance Responsibilities

• Document Review and Entry: Thoroughly review documents for accuracy and completeness before inputting into JDE to ensure compliance and accurate financial reporting
• Expense Processing: Handle all expense-related tasks such as rental fees, outgoings(electricity, rates & taxes), revenue share, and owner/payee changes accurately and promptly.
• Data Integrity: Ensure the integrity of data in JDE for correct lease agreement treatments and reporting purposes.
• Collaborative Work: Work closely with Lease Administration, Property, and Finance teams to support portfolio management and administration.
• Monthly Reporting: Generate monthly rent roll reports for analysis and decision-making.

Data Management Duties

• Data Entry: Input property information related to ground tenure accurately.
• Data Analysis: Analyze payment trends and perform integrity checks
• Financial Interaction: Collaborate with Finance for monthly accruals and ad hoc accounting treatments.

Landlord Relationship Management

• Problem Resolution: Handle day-to-day interactions with stakeholders to resolve payment queries promptly.
• Communication with Landlords: Engage proactively with landlords to maintain updated and accurate information.

Workflow Forecasting and Management

• Forecasting and Reporting: Predict, manage, and report on workflow planning, identify issues, and develop corrective action plans to ensure revenue-driven activities are met.

Customer Satisfaction Focus

• Building Relationships: Cultivate strong business relationships with landlords through effective communication and exceptional customer service.
• Issue Resolution: Manage swift and timely resolution of issues reported by internal and external stakeholders.

End-to-End Process Oversight

• Compliance Adherence: Ensure compliance with Indara policies.
• Process Improvement: Develop and implement process improvement initiatives to enhance revenue lifecycle and property data.
• Automation Initiative: Identify opportunities to automate processes for increased efficiency.

About You

To be successful in this role you will need to have:

• Minimum two (2) years administrative experience in a fast paced, detail-oriented profession
• Experience in overseeing utility/outgoing invoices is desirable but not obligatory.
• Skilled in Microsoft Office applications, with a focus on Word, Excel, and Outlook.
• Proficiency in extensive data entry, report generation, and data verification is essential. Attention to detail and precision are paramount.
• Responsibilities include managing bill validations, addressing disputes with Landlords, councils, energy retailers and metering companies.
• Strong communication and time management skills are indispensable for collaborating with colleagues and suppliers.

What we Offer

You will have the chance to work on an industry leading program and have access to:

· Flexible work and hybrid working,

· Support with education and career development,

· Strong health and wellbeing support including initiatives to support family life

· Financial wellbeing support including financial advice, salary sacrificing and insurance

· Diversity and Inclusion initiatives and programs.

Equity and Diversity

We aim to ensure that our workforce is free from discrimination and that all employees reach their full potential. We encourage applications from all people, and we are committed to removing barriers to the recruitment process and employee lifecycle. All employment decisions shall be made without regard to age, disability status, ethnicity, gender, gender identity or expression, religion or sexual orientation and we do not tolerate discrimination. If you require adjustments to the recruitment process or have a preferred communication method, please email

Environment & Sustainability

Indara is committed to ensuring protection of the environment and ensuring sustainable practices across all its sites and throughout its processes. Employees are to comply with the Environmental and Sustainability Policies and the relevant system and procedure requirements as applicable to their role.