Admin Assistant

Role summary As Administrative Assistant, you will play a crucial role in supporting the OMG Leadership Team, both in Newcastle and London. Being based in OMG Newcastle, this role will work closely supporting the Managing Director of OMG Newcastle with diary management, OMG Newcastle workstreams, and managing the day-to-day office operations in Newcastle. This role will also work virtually with a small handful of our Leadership Team in OMG London, providing administrative support such as meeting scheduling, travel arrangements, and day-to-day administrative tasks. This role requires a motivated and proactive individual with excellent organisational skills, attention to detail and the ability to thrive in a fast-paced environment. Key responsibilities

• Provide efficient administrative diary management - organise internal/external meetings, room bookings and catering, and restaurant bookings.
• Organise business travel and accommodation as required.
• Monthly completion of expenses and raising of PO’s as required.
• Manage the day-to-day operations and running of the OMG Newcastle office, ensuring that our office environment is always presentable and functioning, escalating any issues with building management or IT as required, keeping the office well stocked with key supplies such as stationery.
• Assist with the onboarding of OMG Newcastle new starters – supporting IT onboarding and building pass access.
• Organise business travel and accommodation as required for OMG employees who do not have dedicated PA support.
  

About You

• Strong time management and organisational skills in a fast-paced environment – ability to deliver to short lead times when necessary.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, reliable and positive attitude.
• Solid experience with Microsoft Office.
  

About OMG Newcastle Over the next three years, OMG will be building a 170-person operation in Newcastle. Our vision is for it to be a diverse agency community made up of a range of skills and specialisms, working side-by-side with our colleagues in London and Manchester to deliver outstanding marketing and communications solutions to our clients. One of our main motivations in establishing this base was to win and lead new clients from here. To do that we need to have a team capable of being part of that new business and pitch process and to transition and manage those accounts when they come in. Our longer-term vision is that we will establish dedicated agency teams for our four agency brands here in Newcastle, so the career development opportunity is huge. Omnicom Media Group UK (OMG UK) is the media division of Omnicom Group Inc., headquartered in London. OMG UK exists to power its four UK agencies – OMD UK, MG OMD, PHD UK and Hearts & Science. The four agencies have open access to OMG’s centres of excellence which provide market leading capabilities across Digital Marketing, Creative Solutions, Investment and Futures. OMG UK agencies are holders of numerous Agency and Network of the Year accolades, including most recently; Campaign’s Global Media Agency of the Year and Media Week’s Best Agency Partner - MG OMD, Media Week’s Media Agency of the Year - OMD and Best European Network @ Campaign Global Agency of the Year awards - PHD. The group has also won multiple awards at the Global Festival of Media Awards, Cannes Lions, The Drum Awards and IPA Effectiveness Awards. Be Your Best We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at to let us know how we can support you. Diversity, Equity & Inclusion at OMG At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented. We will process your personal data in accordance with our Recruitment Privacy Notice which is available on