Administration Assistant

Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.

A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally. 

Job Description

As we continue to grow, we are looking for an enthusiastic full-time  Administration Assistant  who enjoys working within and supporting a team. Reporting to the State Administration Manager, this role will be located within our automotive retail dealership in Moorabbin.

As a skilled multi-tasker and problem solver, your day will be varied, and you will play an integral part in the continued success of Dutton Automotive! Your tasks will be varied and not limited to:

- Providing administrative support to dealership staff.
- Accurately inputting and managing customer information, vehicle records, and inventory data via internal dealership systems.
- Collaborating with your Manager to ensure accurate banking details are received.
- Coordinating with the Finance Manager to send external finance invoices.
- Inputting supplier invoices against vehicles accurately.
- Recording Roadworthy Certificate (RWC) information for each vehicle.
- Assisting the sales team in accurately entering vehicle sales and preparing paperwork for customers.
- Following up on outstanding information related to vehicle sales daily with the sales team.
- Organising and maintaining dealership records, including signed sales contracts and transfer documents.
- Conducting monthly stock takes for cars currently in the showroom.

Qualifications

We are ideally seeking someone who is looking to build a career and will flourish in a busy office environment where multi-tasking and prioritising tasks are key. With proven abilities in the following:

• Excellent verbal and written communication skills
• Exceptional organisational and time management skills
• High level of attention to detail and accuracy
• Solid problem-solving skills
• Ability to work within a team and also independently
• Savvy computer skills and ability to learn new systems
• Previous experience working within the automotive industry will be highly regarded, but not essential.

Additional Information

• You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
• Company-funded flu vaccinations.
• A day off for your birthday.
• Annual Family fun days, held across the country.

At Dutton Automotive, we value our customers and our employees. Our values are built on prioritising our customer needs, valuing our employee's flexibility to change, and fostering creativity and initiative. If you share our values and have the skills and experience, we are looking for, we encourage you to apply for this exciting opportunity. Please note: if you refer a friend and we will provide an upfront bonus!