Administration Coordinator

Who we are:

With local specialists in over 20 EFEX branches supported by our national reach, we’re industry-leading experts delivering simplicity to our clients - local, regional & national - with right-sized IT solutions that are just right for them. We have a down-to-earth, accessible approach, speaking business to business, to ensure IT is the best enabler of better business efficiency & productivity for our clients.

The Role:

We are currently in search of an organized and detail-oriented Administration Coordinator for our Procurement team. In this full-time position, you will play a vital role in ensuring the smooth operation of procurement activities, with a primary focus on inventory management, back-order management, and vendor liaison. If you thrive in a fast-paced environment and can prioritise tasks to meet deadlines- this is the role for you. Based in Wollongong.

Key Responsibilities:

• Inventory Management : Take ownership of inventory management processes, including monitoring stock levels, conducting regular audits, receipting stock accurately and allocating accordingly.. Ensure that inventory levels are maintained to meet demand while minimizing excess stock.
• Back Order Management : Continually follow up any outstanding back orders and communicate with all parties ensuring alternate stock is sourced when applicable.
• Vendor Liaison : Act as a liaison between the procurement team and external vendors, fostering positive relationships and ensuring timely and efficient communication. Follow up on orders, resolve any issues or discrepancies, and negotiate terms and pricing as needed.
• Team Support : Provide comprehensive administrative support to the procurement team, including processing purchase orders, maintaining documentation, and assisting with contract management. Keep records updated and ensure that all administrative tasks are completed accurately and in a timely manner.
• Time Management : Thrive in a fast-paced environment by effectively managing your time and prioritizing tasks to meet deadlines. Handle multiple responsibilities simultaneously while maintaining a high level of attention to detail, accuracy and follow up.

About You:

• Proven experience in administration or coordination roles, preferably within a procurement or inventory management environment.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently and effectively.
• Strong communication and interpersonal skills, with the ability to liaise with vendors, internal stakeholders, and team members.
• Ability to work autonomously and take initiative to drive process improvements and streamline operations.
• Proficiency in Excel and Microsoft Office.

What we offer:

• Competitive Salary : We recognize and value your expertise, offering top-tier compensation commensurate with your skills and experience.
• Supportive Work Environment : At EFEX, we foster a culture of collaboration, support, and mutual respect, where your contributions are valued and recognized.
• Birthday Leave : Take a well-deserved day off to celebrate your special day, because we believe in recognizing and celebrating our team members' milestones.
• Opportunities for Ongoing Growth and Development : Your career progression is important to us, and we provide the necessary tools, resources, and support for your professional development and growth.
• Varied and Engaging Role : With a diverse range of projects and clients, you'll face new challenges and opportunities for growth every day, keeping your work exciting and fulfilling.

If you're ready to embrace a rewarding and dynamic role and contribute to our growing success, we encourage you to apply today.