Administration Officer

About ADAVB

The Australian Dental Association Victorian Branch (ADAVB) is the professional association of Victorian dentists. We aim to improve the dental health of all Victorians, promote the highest standards of professional dental care and enhance the professional lives of our members.

About working with us

ADAVB is a hard-working and fun team with a culture of accountability, respect, empowerment and collaboration. We are a team in transition, with some key roles having changed over in recent months. To make the most of the new world of work, we are a hybrid work place. On Tuesday and Thursdays we work together from our office in South Yarra (right next to the station) and other days either from home or office.

About the role

The Advocacy and Finance Administrative Officer is a key support role to assist the efficient and effective functioning of both our Advocacy and Health Promotion team and our Finance Manager.

This role is part time (3 days per week).

Key Responsibilities

Committees Meetings

• Work under the direction of the Advocacy Lead to support specific ADAVB Council committees.
• Ensure approved agenda and meeting papers are published a minimum of one week in advance.
• Draft minutes within five business days of meetings.
• Action and track all items for follow up prior to due dates.
• Organise meeting arrangements in advance, ensuring adherence to budget; an ensuring attendees feel well supported.

Victorian Oral Health Alliance

Work under the direction of the Advocacy Lead and in collaboration with the VOHA spokesperson to:

• Schedule meetings of VOHA members.
• Make all practical arrangements for meetings.
• Collate follow-up items from VOHA's external meetings.
• Send follow up emails to external parties after content is approved by the Advocacy Lead or VOHA Spokesperson.
• Create and monitor action lists.

Advocacy and Health Promotion Support

• General administrative support for the Advocacy and Evidence team.
• Establishing and maintain file management systems.
• Complete mini projects as directed/requested.

Finance Administration

• Work under the direction of the Finance Manager, attending to invoicing of CRM and debtor follow up; data entry and invoicing in MYOB when required.
• Follow up with credit card receipts for credit card reconciliation.
• Preparation of simple reports and other ad hoc tasks.

Closing date

12 June 2024

How to apply

Please review the position information and include a letter describing your interest and suitability for this specific role, upload your cover letter along with your CV.

For a copy of the position description please email:

Queries about the position

Contact Katy Theodore, Advocacy Lead