Administrative and Events Officer

Administrative and Events Officer (Education and Outreach)

Job no: 0056529
Location: Parkville
Role type: Part-time (0.6 FTE); Fixed-term for 2 years (to 30 August 2026)
Faculty: Faculty of Science
Department/ School: School of Mathematics and Statistics, OPTIMA
Salary: UOM 6 - $96,459 - $104,413 (pro rata for part-time) p.a. plus 17% super

• Enhance educational programs in a leading optimisation research centre.
• Promote interdisciplinary research across diverse industry and community audiences.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
Administrative and Events Officer (Education and Outreach) at OPTIMA, based in the School of Mathematics and Statistics at The University of Melbourne, plays a key role in promoting the Centre’s education and outreach initiatives.

The officer will collaborate with the Business and Operations Manager to deliver educational programs and enhance the Centre’s visibility across schools, government, industry, and the broader community. This role involves organising Centre events. This position is integral to connecting OPTIMA’s world-class research in industrial optimisation with diverse external audiences.

Your responsibilities will include:

• Assist in delivering the Centre’s Outreach and Education events and Centre-wide events, including project and event management, and promotion of events and event logistics.
• Attend meetings and take minutes for the sub-committees and the Executive committee.
• Promote OPTIMA research to the general public, government, industry and schools, using established channels within each of the partner universities.
• Deliver on the actions developed by the Centre’s sub-committees to support the Centre’s vision, mission and strategic objectives.
• Assist in coordinating the Centre’s outreach initiatives to promote the Centre to schools, policymakers, industry, peak bodies and the general public, including at the University of Melbourne and Monash University open days.
• Organise, administer, and attend the Centre events, including the Centre’s weekly Wednesday seminar series.
• Other duties as directed to ensure the success of the Centre, which includes email correspondence, administering changes to Centre membership and assisting the OPTIMA Business and Operations Manager with making updates to the OPTIMA website.

Who We Are Looking For
You will excel in this role if you have a passion for supporting and promoting educational programs. You will bring your excellent communication skills, with the ability to engage with a variety of stakeholders including schools, government, industry, and the wider community.

You will also have:

• A relevant degree with subsequent relevant experience in an educational institution or an equivalent combination of relevant experience , educational training, or extensive experience.
• Proven ability and experience to contribute to the ongoing development of the education and outreach programs and strategies.
• Proven e xperience in program or events management.
• Demonstrated appreciation of or affinity with STEM education programs and activities and a commitment to delivering quality service to event participants.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn’t have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team - " ARC Training Centre in Optimisation Technologies, Integrated Methodologies, and Applications (OPTIMA) "
OPTIMA is based at the University of Melbourne in Parkville, with a second node at Monash University in Clayton. OPTIMA conducts world-class research and provides training for research students working in industrial optimisation. The research program focuses on model-based and black-box optimisation methodologies relevant to a broad range of industry partner optimisation challenges. Research is conducted using a multidisciplinary approach, drawing from techniques developed in mathematics, computer science, statistics, engineering, and economics.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on .

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience and the responses against 3 following Selection Criteria

1. Proven ability and experience to contribute to the ongoing development of the education and outreach programs and strategies.
2. Proven experience in program or events management.
3. Demonstrated appreciation of or affinity with STEM education programs and activities and a commitment to delivering quality service to event participants.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at hr-careers @unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position .

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In your application, please refer to myScience.org and reference  JobID 2898655 .